Windows

How to Use Gmail in Outlook on Windows 11

Richard
Written by
Richard
Aug 12, 2023 Updated Apr 17, 2026 2 min read
How to Use Gmail in Outlook on Windows 11

The new Outlook app for Windows 11 combines all your email accounts into one clean, modern space. This update allows you to manage your Gmail, Hotmail, and Microsoft accounts without switching between different websites.

Why use Outlook for Gmail?

Using the Outlook app keeps your emails, calendar, and contacts in one place. It is faster than opening a web browser and offers helpful tools like scheduling emails and setting up inbox rules.

What happens when you are done?

Once finished, your Gmail account will sync with the Outlook app. You will be able to read, send, and organize your Google emails directly from your Windows desktop.

How to Add Your Gmail Account

Follow these steps to connect your account. Note: You do not need admin privileges for these steps, as this is a standard user-level configuration.

  1. Open the Outlook app on your Windows 11 computer. You can find it by clicking the Start menu and typing “Outlook” in the search box.
  2. Open the new Outlook app in Windows 11
  4. Click the Settings button, which looks like a gear icon in the top right corner of the app.
  5. Add Gmail to Outlook app in Windows 11
  7. On the Settings page, look for the “Email accounts” section and click the Add account button.
  8. Open the new Outlook app in Windows 11
  10. A window will pop up. Type in your full Gmail address and click Continue.
  11. Add Gmail to Outlook app in Windows 11
  13. A web page will open automatically. Choose your Google account from the list.
  14. Outlook app window showing Gmail account sync and confirmation settings
  16. Click Allow to give Outlook permission to sync your Gmail messages, calendar events, and contacts.
  17. Add Gmail to Outlook app in Windows 11
  19. Your Gmail account is now linked. You can see your inbox, calendar, and contacts right inside the app.
  20. Add Gmail to Outlook app in Windows 11

For more information, visit the official support page at Microsoft Outlook.

Summary

The new Outlook app for Windows 11 provides a modern, unified experience for managing your emails. By following the steps above, you can link your Gmail account to the app, allowing you to handle your Google mail, contacts, and calendar without needing to use a web browser. This setup improves your workflow by keeping all your communication tools in one convenient location.

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Richard

About the Author

Richard

Tech Writer, IT Professional

Richard, the owner and lead writer at Geek Rewind, is a tech enthusiast passionate about simplifying complex IT topics. His years of hands-on experience in system administration and enterprise IT operations have honed his ability to provide practical insights and solutions. Richard aims to make technology more accessible and actionable. He's deeply committed to the Geek Rewind community, always ready to answer questions and engage in discussions.

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