How to Share a Calendar in Outlook on Windows 11

Share a calendar in Outlook on Windows 11

This article explains how to share your calendar in the new Outlook app on Windows 11.

The new Outlook for Windows brings the latest features and a modern and simplified design with support for Exchange-backed Microsoft 365 work or school,, Hotmail, and Gmail accounts.

The app has many features, including support for email signaturesexternal email accounts, setting out-of-office automatic repliesemail sortingsubscription managementemail forwardingsetting default From addressbacking up your mailboxchanging the reading paneopening a new window for a messagelanguage translationsturn text predictions on or offswitch primary account, and more.

Users can also share a calendar in Outlook with other people and choose whether to let them view or edit the calendar.

Sharing your calendar in Outlook can be helpful in many situations, such as when you want to schedule a meeting with someone and need to check their availability or when you want to share your upcoming schedule with a colleague or friend. By sharing your calendar, you can allow others to view your schedule and even make changes to it, depending on the level of access you grant them.

This can help ensure everyone is on the same page and can help avoid scheduling conflicts.

Share your calendar in Outlook

As mentioned above, users can share their calendar in Outlook with others and choose whether to let them view or edit it.

Here’s how to do that.

First, open the new Outlook app on Windows 11.

You can do that by clicking Start -> All app -> Outlook app. Or use the Start menu search box to search for Outlook and open it.

Open the new Outlook app in Windows 11

When the app opens, click the Settings button (gear on the top right) to proceed.

Add Gmail to Outlook app in Windows 11

On the Settings page, click the Calendar tab on the left sidebar and select Shared calendars on the right.

Next, select the email account you want to apply message format settings if you have multiple accounts in Outlook.

This is an account-level setting that will apply only to the selected account. Please do this for each account you want it to apply.

Share a calendar in Outlook on Windows 11

On the Shared calendars setting page, under “Share a calendar,” select the calendar you want to share with others using the drop-down caret.

Share a calendar in Outlook on Windows 11

On the pop-up window, type in the email address of the recipient(s) you want to share with, then press Enter.

Next, choose what the receipt can see or do with your calendar.

  • Can view all details
  • Can edit

Make your selection and send a sharing invitation in an email. You can choose how much access to allow and change access settings anytime.

Share a calendar in Outlook on Windows 11

When you’re done, click the “Share” button to send the invitation to the recipient. When the recipient accepts the invitation, they can view your Outlook calendar.

Change or remove calendar access

If you want to change the access settings for the shared calendar, return to the Outlook Settings pane. Then click Shared calendar and select the calendar.

Next, change what access the users should have or click on the delete trash bin to remove access to your calendar.

Change or remove access to shared calendar in Outlook

That should do it!


This post showed you how to share a calendar in the new Outlook app in Windows 11. If you find any errors above or have something to add, please use the comments form below.

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