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How to Share Your Calendar in Outlook for Windows 11

Richard
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Richard
Sep 11, 2023 Updated Apr 17, 2026 2 min read
How to Share Your Calendar in Outlook for Windows 11

Sharing your calendar in the new Outlook for Windows app makes it easy to coordinate with friends or coworkers. It also works with Gmail accounts. You can let others see your appointments or give them permission to add new ones.

Why share your calendar?

Sharing your calendar helps you avoid double-booking meetings. It keeps everyone on the same page and saves time by letting others see when you are free or busy.

What happens when done?

Once you finish, the person you invited will get an email. After they accept, your calendar will show up in their Outlook app so they can see your schedule.

How to share your calendar

You do not need special permissions for this; your standard user account is enough.

  1. Open the open the new Outlook app on your computer. You can find it in your Start menu.
Open the new Outlook app in Windows 11

  1. Click the Settings button, which looks like a gear icon in the top right corner.
Add Gmail to Outlook app in Windows 11

  1. On the left side, click the Calendar tab. Then, click Shared calendars on the right.
Share a calendar in Outlook on Windows 11

  1. Pick the email account you want to use from the list.
  2. Under the “Share a calendar” section, pick the specific calendar you want to share from the list.
Share a calendar in Outlook on Windows 11

  1. Type in the email address of the person you want to invite and press Enter.
  2. Choose the level of access you want to give them:
    • Can view all details: They can see your events but cannot change them.
    • Can edit: They can add or change events on your calendar.
Share a calendar in Outlook on Windows 11

  1. Click the Share button to send the invitation.

How to change or stop sharing

If you change your mind, go back to the Shared calendars page in the settings. Select the calendar you shared. You can change the permission levels or click the trash bin icon to stop sharing entirely.

Change or remove access to shared calendar in Outlook

Summary

Sharing your calendar in the new Outlook app is a quick way to stay organized with others. By following these steps, you can control exactly who sees your schedule and what they are allowed to do. You can easily update or remove these permissions at any time through the Settings menu.

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Tags: #Productivity #Windows 11
Richard

About the Author

Richard

Tech Writer, IT Professional

Richard, a writer for Geek Rewind, is a tech enthusiast who loves breaking down complex IT topics into simple, easy-to-understand ideas. With years of hands-on experience in system administration and enterprise IT operations, he’s developed a knack for offering practical tips and solutions. Richard aims to make technology more accessible and actionable. He's deeply committed to the Geek Rewind community, always ready to answer questions and engage in discussions.

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