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How to Use Gmail in Outlook on Windows 11

Richard
Written by
Richard
Aug 12, 2023 Updated Oct 6, 2026 4 min read
How to Enable or Disable Phone Link in Windows 11
How to Enable or Disable Phone Link in Windows 11

Using Gmail in the new Outlook app on Windows 11 lets you read and reply to your Google messages from your desktop instead of a web browser. Microsoft released this updated mail program in late 2023 to replace the older Windows Mail and Calendar apps. Those older apps are no longer supported, so the new Outlook is the app to use for Gmail on Windows 11.

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The setup links your Google account to Outlook so your messages stay matching across all your devices. Mail you read, delete or move in Outlook shows the same way in Gmail on your phone or in a browser, and the other way round. Connecting your inbox takes a few steps in the app settings, and your messages sync automatically.

This guide covers the new Outlook for Windows. It is free and works with a regular Gmail account or a Google Workspace address. You do not need a Microsoft 365 subscription to add Gmail to it.

⚡ Quick Answer

Open the Outlook app, click the Settings gear icon in the top right, select Accounts Email accounts, click Add account, enter your Gmail address, and approve access when the Google sign-in page opens. Your Gmail inbox, calendar, and contacts sync to Outlook immediately.

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How to Add Your Gmail Account

Adding Gmail to Outlook on Windows 11 takes just a few minutes through the settings menu. Open the Outlook app, click the gear icon for Settings in the top right corner, and select Accounts to link your Google email address. After that you can read and send messages directly from the desktop app.

📝Good to KnowBefore you start, have your Gmail address and your Google password ready.

If your Google account uses 2-step verification, keep your phone nearby too. Google may ask you to approve the sign-in.

  1. Open the Outlook app on your Windows 11 computer. You can find it by clicking the Start menu and typing “Outlook” in the search box. You should see the Outlook window with your mailbox. If you see a File menu and a ribbon across the top, you have opened classic Outlook. In that case, turn on the New Outlook toggle in the top right corner if it is there, or search for the new Outlook app in the Start menu .
  2. Open the new Outlook app in Windows 11
    Open the new Outlook app in Windows 11
  4. Click the Settings button, which looks like a gear icon in the top right corner of the app. The Settings window should open on top of your mailbox.
  5. Add Gmail to Outlook app in Windows 11
    Add Gmail to Outlook app in Windows 11
  7. On the Settings page, select Accounts in the list on the left, then look for the “Email accounts” section (Settings Accounts Email accounts) and click the Add account button. If you have already added other mailboxes, they are listed here, and the new one will appear in the same list.
  8. Open the new Outlook app in Windows 11
    Open the new Outlook app in Windows 11
  10. A window will pop up. Type in your full Gmail address, such as name@gmail.com, and click Continue. Use the full address, not just the part before the @. Outlook should recognize it as a Google account and move on to the sign-in.
  11. Add Gmail to Outlook app in Windows 11
    Add Gmail to Outlook app in Windows 11
  13. A web page will open automatically. Choose your Google account from the list, or type your Google password if you are asked. If you use 2-step verification, approve the sign-in on your phone or enter the code Google sends you. This sign-in happens on Google’s own page, so Outlook never sees your password.
  14. Outlook app window showing Gmail account sync and confirmation settings
    Outlook app window showing Gmail account sync and confirmation settings
  16. Click Allow to give Outlook permission to sync your Gmail messages, calendar events, and contacts. Read the list of permissions Google shows first so you know what you are granting. If you click the wrong button or close the page, go back to Add account and start again. Outlook cannot sync the account until you allow access.
  17. Add Gmail to Outlook app in Windows 11
    Add Gmail to Outlook app in Windows 11
  19. Your Gmail account is now linked. You can see your inbox, calendar, and contacts right inside the app. The first sync can take a few minutes if you have a large mailbox, so older messages may appear gradually. Your Gmail labels show up as folders in the left pane.
  20. Add Gmail to Outlook app in Windows 11
    Add Gmail to Outlook app in Windows 11

⚠️WarningTo remove the account later, go back to Settings > Accounts > Email accounts, select your Gmail address and choose the remove option.

This only disconnects Gmail from Outlook. Your messages stay in your Google account. You can also review or revoke Outlook’s access from the security page of your Google Account.

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For more information, visit the official support page at Microsoft Outlook.

Summary

Connecting your Gmail account to the new Outlook app on Windows 11 brings your emails, contacts, and calendar into one easy-to-use program. The setup is a one-time job. After you click Allow, new mail arrives in the desktop app without any further steps.

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Richard

About the Author

Richard

Tech Writer, IT Professional

Richard is a writer at Geek Rewind who turns complex IT tasks into clear, step-by-step guides. He draws on years of hands-on experience in system administration and enterprise IT operations, focusing on Windows, Linux and WordPress: the problems people actually run into, and the fixes that work. His server and WordPress guides come from systems he runs himself. Richard builds and maintains the platform behind Geek Rewind, from its Ubuntu servers and Nginx configuration to its custom WordPress plugins. Many new tutorials start with readers' questions, and he's always glad to answer them in the comments.

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