How to Use Gmail in Outlook on Windows 11
Using Gmail in the new Outlook app on Windows 11 lets you read and reply to your Google messages from your desktop instead of a web browser. Microsoft released this updated mail program in late 2023 to replace the older Windows Mail and Calendar apps.
The setup process links your Google account using IMAP (a standard protocol that keeps your messages matching across all your devices). Connecting your inbox takes just a few steps through the app settings, and your messages sync automatically.
Add your Gmail account as an IMAP account in the new Outlook app. Click the gear icon for Settings, then select “Add account” and enter your Gmail address. Follow the prompts to allow Outlook access to your Google account.
How to Add Your Gmail Account
Adding Gmail in Outlook Windows 11 takes just a few minutes through the settings menu. Open the Outlook app, click the gear icon for Settings in the top right corner, and select Accounts to link your Google email address so you can read and send messages directly from the desktop app.
- Open the Outlook app on your Windows 11 computer. You can find it by clicking the Start menu and typing “Outlook” in the search box.
Open the new Outlook app in Windows 11 - Click the Settings button, which looks like a gear icon in the top right corner of the app.
Add Gmail to Outlook app in Windows 11 - On the Settings page, look for the “Email accounts” section and click the Add account button.
Open the new Outlook app in Windows 11 - A window will pop up. Type in your full Gmail address and click Continue.
Add Gmail to Outlook app in Windows 11 - A web page will open automatically. Choose your Google account from the list.
Outlook app window showing Gmail account sync and confirmation settings - Click Allow to give Outlook permission to sync your Gmail messages, calendar events, and contacts.
Add Gmail to Outlook app in Windows 11 - Your Gmail account is now linked. You can see your inbox, calendar, and contacts right inside the app.
Add Gmail to Outlook app in Windows 11 -
For more information, visit the official support page at Microsoft Outlook.
Summary
Connecting your Gmail account to the new Outlook app on Windows 11 brings your emails, contacts, and calendar into one easy-to-use program.
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Richard
Tech Writer, IT Professional
Richard is a writer at Geek Rewind who turns complex IT tasks into clear, step-by-step guides. He draws on years of hands-on experience in system administration and enterprise IT operations, focusing on Windows, Linux and WordPress: the problems people actually run into, and the fixes that work. His server and WordPress guides come from systems he runs himself. Richard builds and maintains the platform behind Geek Rewind, from its Ubuntu servers and Nginx configuration to its custom WordPress plugins. Many new tutorials start with readers' questions, and he's always glad to answer them in the comments.
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