How to Publish Your Calendar in Outlook for Windows 11

The new Outlook for Windows app for Windows 11 offers a clean, modern way to manage your email and schedule. It works with Microsoft 365, Outlook.com, Hotmail, and Gmail accounts.

The app supports many features, including subscription management, email forwarding, setting default From address, backing up your mailbox, changing the reading pane, opening a new window for a message, language translations, turning text predictions on or off, switch primary account, sharing a calendar, and changing language, date and time format.

Why publish your calendar?

Publishing your calendar allows you to share your schedule through a web link. This is perfect for letting family, friends, or coworkers see when you are free without needing them to have special software.

What happens when you are done?

Once you finish these steps, you will receive two links: an HTML link for viewing in a web browser and an ICS link for subscribing to your calendar in other apps. You can copy these links and send them to anyone you choose.

If sharing a calendar is not available for your needs, or if you want anyone with internet access to see your schedule, follow these steps.

How to publish your calendar

First, open the new Outlook app on Windows 11.

Open the app by clicking Start, selecting All apps, and choosing Outlook. You can also search for “Outlook” in the Start menu search bar.

Once the app is open, click the Settings gear icon in the top right corner.

In the Settings menu, click the Calendar tab on the left sidebar. Then, select Shared calendars on the right.

Choose the email account you want to use from the list. Note that this setting applies only to the specific account you select.

Under the “Publish a calendar” section, use the drop-down menu to select the specific calendar you want to share.

Next, choose how much information you want others to see:

• Can view when I’m busy: People only see when you are occupied.
• Can view all details: People can see the names and times of your events.

Click the Publish button to generate your unique links.

You will now see HTML and ICS links. You can copy these links (CTRL + C) and share them with the people you want to see your calendar.

How to stop sharing or change settings

If you need to change permissions or stop sharing entirely, go back to the Shared calendars section in the Settings menu. Select your calendar again, then choose Reset links to change permissions or Unpublish to remove the calendar from the web.

Summary

Publishing your Outlook calendar is a simple way to share your availability with others. By using the settings menu to generate a web link, you can provide others with a view-only version of your schedule that is accessible from any device with an internet connection.