How to Export Your Mailbox in Outlook for Windows 11

Exporting your mailbox in Outlook for Windows 11 creates a copy of all your emails, calendar items, and contacts.

This process is useful for creating a backup in case of data loss or when moving to a new email service.

Outlook for Windows now includes support for Gmail and Outlook.com accounts, alongside Microsoft 365 work/school accounts.

You can start the export process from the settings pane by clicking “Export mailbox.”

Be aware that this export can take up to 4 days to finish, and you’ll get an email notification with a download link when it’s ready.

Export mailbox in Outlook

As mentioned above, you can export your mailbox in Outlook by clicking Export mailbox on the Settings pane.

Here’s how to do that.

First, open the new Outlook app on Windows 11.

You can do that by clicking Start -> All app -> Outlook app. Or use the Start menu search box to search for Outlook and open it.

When the app opens, click the Settings button (gear on the top right) to proceed.

On the Settings page, click the General tab on the left sidebar and select Privacy and data on the right.

Next, select the email account you want to apply message format settings if you have multiple accounts in Outlook.

This is an account-level setting that will apply only to the selected account. Please do this for each account you want it to apply.

Next, choose the Export mailbox button under Export mailbox to export all your email, calendar items, and contacts.

This process takes up to 4 days to get all your ready.

When you click the Export mailbox button, you should see a status message that the export is in progress. Wait for the email from Microsoft to let you know your data is ready.

Click on the link to download the exported mailbox.

Conclusion:

• Exporting your mailbox in the new Outlook app for Windows 11 is a straightforward process that ensures you have a backup of your essential data.
• It can safeguard against data loss or corruption, migrating to a new email service, or freeing up space in your email account.
• Following the simple steps outlined in this article, you can easily export all your email, calendar items, and contacts.
• Don’t hesitate to utilize the comments section below if you have any feedback to share or additional information to contribute.