How to Update Email Signatures in Outlook for Windows 11

This article explains how to add or update your email signatures in the new Outlook app on Windows 11.

The new Outlook for Windows brings a modern design and simple features. It supports Microsoft 365 work or school accounts, Outlook.com, Hotmail, and Gmail accounts.

Why use an email signature?

An email signature is a block of text added to the bottom of your emails. It usually contains your name, job title, and contact info. It helps you look professional and promotes your business or personal brand.

What happens when you are done?

Once you finish these steps, your signature will automatically appear at the bottom of every new email, reply, or forwarded message you send. This keeps your contact information consistent and up to date.

Here is how to add or update your signature in the new Outlook app.

First, open the new Outlook app on Windows 11.

You can open it by clicking Start, selecting All apps, and choosing the Outlook app. You can also search for “Outlook” in the Start menu search box.

When the app opens, click the Settings button. This is the gear icon located in the top right corner.

On the Settings page, click the Accounts tab on the left. Then, select Signatures under the Email accounts menu.

If you have more than one email account, select the one you want to edit. Type a name for your signature in the box under “New signature.” Use the text box below to write or change your signature text.

Click the Save button when you are finished.

After saving, you can choose to use this signature for New Messages and For Replies/Forwards by selecting them from the dropdown menus.

Summary

Updating your email signature in the new Outlook app is a quick way to maintain a professional image. By following these steps, you ensure that your contact information is always accurate for everyone who receives your emails. This process does not require admin privileges.