How to Create an Email Signature in the Outlook App on Windows 11

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The article provides guidance on adding or updating email signatures in the new Outlook app for Windows 11. It underscores the significance of current information in signatures – a block of text attached to emails containing sender’s details. It then outlines the step-by-step process to add or update signatures in the new Outlook app.

This article explains how to add or update your email signatures in the new Outlook app in Windows 11.

The new Outlook for Windows brings the latest features and a modern and simplified design with support for Exchange-backed Microsoft 365 work or school, Outlook.com, Hotmail, and Gmail accounts.

You can use an email signature in the new Outlook app to provide important details about you, promote a business or website, or simply add a personal touch to your email.

Email signatures are blocks of text that are appended to the end of an email message. They typically contain information about the sender, such as their name, job title, contact information, and a brief marketing message.

Having an email signature may not make or break a deal, but having outdated information in your email may leave an undesirable taste.

Below are steps users can take to add or update their email signatures in the new Outlook app in Windows 11.

Add or remove email signatures in Outlook

As mentioned above, having an email signature may not make or break a deal, but sending an email with outdated information may not add value or make a good impression.

Here’s how to add or update an email signature in the new Outlook app.

First, open the new Outlook app on Windows 11.

You can do that by clicking Start -> All app -> Outlook app. Or use the Start menu search box to search for ‘Outlook‘ and open it.

Open the new Outlook app in Windows 11

When the app opens, click the Settings button (gear on the top right) to proceed.

Add Gmail to Outlook app in Windows 11

On the Settings page, click the ‘Accounts‘ tab on the left sidebar and select.’Signatures‘ under the Email accounts.

Add signatures to Outlook in Windows 11

Select the email account on the next screen to append a signature if you have multiple.

Type a name for the signature in the box under ‘New signature.’ Add or update your signature using the text area provided.

Add signatures to Outlook in Windows 11

Click the ‘Save‘ button after making your changes.

Add signatures to Outlook in Windows 11

Once the changes are saved, you can use the signature ‘Fow New Messages‘ and ‘For Replies/Forwards‘ for default signatures.

Add signatures to Outlook in Windows 11

Now, all your new emails will have your signature appended.

That should do it!

Conclusion:

This post showed you how to add or update your signature in the new Outlook app in Windows 11. If you find any errors above or have something to add, please use the comments form below.

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