How to Set Work Hours and Location in Outlook on Windows 11

Written byRichardTech Writer, IT Professional

Apr 27, 2024 Updated Apr 17, 2026 3 min read Reviewed Mar 20, 2026

The new Outlook app on Windows 11 is a fresh way to handle your email and calendar. It is cleaner, faster, and designed to help you stay organized.

This app supports many features, including subscription management, email forwarding, setting default From address, backing up your mailbox, changing the reading pane, opening a new window for a message, language translations, turning text predictions on or off, switch primary account, sharing a calendar, changing language, date, and time format, public a calendar, show week numbers in Outlook calendar, deleting your search history, export your search history, add or remove events from emails to your Calendar, switch to dark mode, link preview, sound alerts for notifications, turn on or off notifications when Outlook is closed, turn on or off incoming email alert sounds, and customizing Calendar alerts.

Why set your work hours and location?

Setting your hours and location tells your coworkers when you are online and where you are working from. This makes it easier to schedule meetings without guessing if you are in the office or working from home.

What happens when you are done?

Once you save your settings, your coworkers will see your status on your profile card. Please note that it can take up to 12 hours for these changes to appear for others.

How to set your work hours and location

You can set these details directly inside the Outlook app. You do not need special permissions for this task.

Open the Outlook app from your Start menu.
Click the Settings gear icon located at the top right of the window.

On the left side of the menu, click Calendar.
Select Work hours and location from the list.
Use the checkboxes and dropdown menus to pick your workdays, your working hours, and your location (such as Office or Remote).

Show hours and locations in the new Outlook

Click the Save button to finish.

Summary

Keeping your work hours and location updated in Outlook helps your team know when you are available. By following the steps above, you ensure your calendar reflects your actual schedule, which leads to better communication and fewer scheduling conflicts.

How do I set my work hours in Outlook on Windows 11?

To set your work hours in Outlook on Windows 11, open the app and click on the Settings gear icon. Select 'Calendar' from the left menu, then click on 'Work hours and location' to choose your workdays and times.

Can I share my location in the new Outlook app?

Yes, you can share your location in the new Outlook app. After accessing the 'Work hours and location' settings, you can specify your location along with your work hours to inform colleagues and clients of your availability.

What happens if I change my work hours in Outlook?

If you change your work hours in Outlook, those changes will be reflected on your profile card, allowing others to see your updated availability. Note that it may take up to 12 hours for the changes to take effect.

Is it important to keep my location updated in Outlook?

Yes, keeping your location updated in Outlook is crucial, especially if you work remotely or in a distributed team. It helps colleagues and clients know when and where to reach you, ensuring effective communication.

How do I access the settings for work hours in Outlook?

To access the settings for work hours in Outlook, open the app and click on the Settings gear icon in the top right corner. From there, select 'Calendar' and then click on 'Work hours and location' to make your adjustments.

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Richard, the owner and lead writer at Geek Rewind, is a tech enthusiast passionate about simplifying complex IT topics. His years of hands-on experience in system administration and enterprise IT operations have honed his ability to provide practical insights and solutions. Richard aims to make technology more accessible and actionable. He's deeply committed to the Geek Rewind community, always ready to answer questions and engage in discussions.

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