How to Enable Email Forwarding in Outlook for Windows 11
You enable email forwarding in Outlook for Windows 11 by configuring a rule to send incoming messages to a different email address.
This lets you automatically redirect your emails, a useful feature for consolidating mailboxes or having someone manage your messages when you’re unavailable. You can set this up in both the newer Outlook experience and the traditional Classic Outlook.
Be aware that some organizations might restrict automatic forwarding due to security policies, particularly for emails sent to external addresses. If you successfully configure it, all new emails will be sent to your chosen recipient.
In New Outlook, go to Settings, Mail, and Forwarding, then enable forwarding and enter the destination address. In Classic Outlook, create a new rule under Rules & Alerts to forward incoming messages to your desired email address.
New Outlook vs. Classic Outlook
Deciding how to set up email forwarding in Outlook 11 depends on which version you’re using: the newer web-based Outlook or the older Classic Outlook.
How to Enable Forwarding in New Outlook
Setting up email forwarding in the new Outlook for Windows 11 is simple and can be done right from your settings menu.
1. Open the new Outlook for Windows app.
2. Click the Settings gear icon in the top right corner.
3. Go to Mail and select Forwarding.
4. Toggle Enable forwarding to the ‘On’ position.
5. Enter the destination email address and click Save.
How to Enable Forwarding in Classic Outlook
If you’re still using the Classic Outlook on Windows 11, you can set up email forwarding by creating a simple rule.
- Open Classic Outlook and go to the Home tab.
- Click Rules and select Manage Rules & Alerts.
- Click New Rule and choose Apply rule on messages I receive.
4. Select the conditions (or leave blank to forward all) and choose forward it to people or public group.
5. Click the underlined text to enter the email address and finish the wizard.
Troubleshooting and Security
If your forwarding isn’t working, check your SMTP (Simple Mail Transfer Protocol) forwarding settings. Note that forwarding sensitive information to personal accounts can violate company security policies. Always ensure your destination account is secure.
Summary
Setting up email forwarding in Outlook 11 helps you manage your messages, whether you use the New or Classic version.
Can I forward emails to multiple addresses?
Can I forward emails to multiple addresses?
In the standard Outlook settings, you can usually only set one forwarding address. To send mail to multiple people, you should create an email distribution list or use specific inbox rules to redirect copies of incoming messages to different recipients based on the sender or subject line.
Does forwarding keep a copy of the email?
Yes, in the New Outlook settings, there is a specific checkbox labeled ‘Keep a copy of forwarded messages’. If you check this, the original email remains in your inbox. If you leave it unchecked, the email is moved directly to the destination address, leaving your original inbox empty.
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About the Author
Richard
Tech Writer, IT Professional
Richard, a writer for Geek Rewind, is a tech enthusiast who loves breaking down complex IT topics into simple, easy-to-understand ideas. With years of hands-on experience in system administration and enterprise IT operations, he’s developed a knack for offering practical tips and solutions. Richard aims to make technology more accessible and actionable. He's deeply committed to the Geek Rewind community, always ready to answer questions and engage in discussions.
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