How to Enable Email Forwarding in Outlook for Windows 11
Email forwarding in Outlook for Windows 11 lets you automatically send incoming messages to another email address.
This handy feature redirects your emails so you don’t miss anything, whether you’re consolidating inboxes or want someone else to handle messages when you’re away.
You can set this up whether you use the new Outlook or the classic version available in Windows 11.
Keep in mind that some companies might block automatic forwarding for security reasons, especially if you’re sending emails outside the organization.
In New Outlook, go to Settings, Mail, and Forwarding, then enable forwarding and enter the destination address. In Classic Outlook, create a new rule under Rules & Alerts to forward incoming messages to your desired email address.
New Outlook vs. Classic Outlook
How you set up email forwarding in Outlook 11 depends on which version you’re using: the newer web-based Outlook or the older Classic Outlook.
How to Enable Forwarding in New Outlook
Setting up email forwarding in the new Outlook for Windows 11 is done through the settings. This feature lets you automatically send copies of your incoming emails to another email address. Follow a few steps within the app to start forwarding your mail.
1. Open the new Outlook for Windows app.
2. Click the Settings gear icon in the top right corner.
3. Go to Mail and select Forwarding.
4. Toggle ‘Enable forwarding’ to the ‘On’ position.
5. Enter the destination email address and click Save.
How to Enable Forwarding in Classic Outlook
For those using Classic Outlook on Windows 11, you can set up email forwarding by creating a rule. This allows you to automatically send emails you receive to a different email address. Setting this up involves a few clicks in the Rules and Alerts section of Outlook.
- Open Classic Outlook and go to the Home tab.
- Click Rules and select Manage Rules & Alerts.
3. Click New Rule and choose Apply rule on messages I receive.
You can forward all emails to a specific person or public group by leaving the conditions blank. After you select the conditions for forwarding, choose the option to forward it to people or a public group.
5. Click the underlined text to enter the email address and finish the wizard.
Troubleshooting and Security
If your forwarding isn’t working, check your SMTP (Simple Mail Transfer Protocol) forwarding settings. Note that forwarding sensitive information to personal accounts can violate company security policies. Always ensure your destination account is secure.
Summary
Setting up email forwarding in Outlook 11 helps you manage your messages, regardless of whether you use the New or Classic version.
Can I forward emails to multiple addresses?
Can I forward emails to multiple addresses?
Standard Outlook settings typically allow only one forwarding address. To send mail to multiple people, create an email distribution list or use specific inbox rules to redirect copies of incoming messages to different recipients. These rules can be based on the sender or subject line.
Does forwarding keep a copy of the email?
Yes, in the New Outlook settings, look for a checkbox labeled ‘Keep a copy of forwarded messages’. If this is checked, the original email remains in your inbox. If left unchecked, the email is moved directly to the destination address, leaving your original inbox empty.
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About the Author
Richard
Tech Writer, IT Professional
Richard, a writer for Geek Rewind, is a tech enthusiast who loves breaking down complex IT topics into simple, easy-to-understand ideas. With years of hands-on experience in system administration and enterprise IT operations, he’s developed a knack for offering practical tips and solutions. Richard aims to make technology more accessible and actionable. He's deeply committed to the Geek Rewind community, always ready to answer questions and engage in discussions.
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