A Guide to Pinning and Unpinning Emails in Outlook on Windows 11

This article explains how to pin or unpin items in your inbox in the new Outlook app so they are at the top in Windows 11.

The app has many features, including support for email signatures, external email accounts, setting out-of-office automatic replies, email sorting, subscription management, email forwarding, setting default From address, choosing between HTML and Plain text format, and more.

The new Outlook app also lets you pin or unpin items in your inbox. Pinning or unpinning items in your inbox in Outlook can help you prioritize and organize your emails.

When you pin an email, it will stay at the top of your inbox, so you won’t forget to respond. Unpinning an email will remove it from the top section of your inbox, making it easier to focus on other emails. It’s a helpful feature that can streamline your workflow and increase productivity.

So, next time you’re sifting through your inbox, consider pinning or unpinning emails to make your life easier.

Pin or unpin emails in your inbox in Outlook

As mentioned above, you can pin important emails in your Inbox in Outlook so you won’t forget to respond to them. When you pin an item, it stays at the top of your inbox.

Unpinning emails will be removed and placed among your other emails, sorted by dates.

Here’s how to do it.

First, open the new Outlook app on Windows 11.

You can do that by clicking Start -> All app -> Outlook app. Or use the Start menu search box to search for Outlook and open it.

When the app opens, click an item or email in your inbox. There are multiple ways to pin an email or item.

1. Select an email, then click the Pin button on the ribbon highlighted below.
2. Select an email, then click the Pin icon on the quick action pop-up.
3. Right-click an email or item and click the Pin command on the context menu.

You can also create a rule to pin an email at the top automatically. To proceed, click the Settings button on the top right.

Then select Mail -> Rules. Create a new rule with a condition from an email address. In the Add an action selection, choose Pin to top on the context menu.

Save your changes and exit.

Do the reverse above to unpin an item or email that is already pinned.

1. Select an email or item and click the Unpin button on the ribbon highlighted below.
2. Select an already pinned item and click the Unpin button on the item.
3. Right-click an already pinned item and select Unpin on the context menu.

That should do it!

Conclusion:

This post showed you how to pin or unpin emails in your inbox in the new Outlook app. If you find any errors above or have something to add, please use the comments form below.