Control Outlook Alerts When App is Closed

Controlling Outlook alerts when the app is closed in Windows 11 means deciding if you still get email or meeting reminders even when Outlook isn’t open.

The new Outlook for Windows 11 is a fresh version of Microsoft’s email and calendar tool. It offers a cleaner look and new ways to manage your messages and schedule.

This version, released as part of Windows 11 updates, lets you choose whether notifications pop up on your screen for new emails or upcoming appointments when Outlook is shut down.

Getting these alerts when Outlook is closed can help you catch important messages or not miss meetings. Not getting them can reduce distractions and save system resources.

Turn “Send notifications when Outlook is closed” on or off

You can choose whether Outlook shows you alerts for new emails even when the app isn’t open. This setting helps you decide if you want to get notified about new messages when Outlook is closed, so you can stay informed or have fewer distractions.

Here’s how to do it.

First, open the Outlook app by clicking on its icon in the Start menu or searching for it in the taskbar search box.

Once Outlook is open, click on the Settings gear icon at the top right of the menu bar.

In the Settings sidebar, click General to open a sub-menu, then select Notification to open the settings.

Under the Notifications settings, look for the Notifications in Outlook section. You should now see a dropdown caret allowing you to enable or disable sounds for notifications.

(This assumes you have “Notification in Outlook” turned on.) If Notifications are not enabled, the settings below won’t have any effects.

On the expanded caret, check the box next to “Send notifications when Outlook is closed” to enable receiving notifications when the app is closed.

Uncheck the box to disable notifications when you’re not using the app.

You can exit the app when you’re done.

That should do it!

Conclusion:

• Enabling or disabling notifications when Outlook is closed on Windows 11 can help you manage your productivity and stay updated on important emails and appointments.
• The option to receive notifications when the app is closed provides the convenience of staying informed without actively using the Outlook app.
• Conversely, based on personal preferences and work style, disabling this feature can help minimize distractions and conserve system resources.
• Following the outlined steps, you can easily configure this setting to suit your needs and enhance your Outlook experience on Windows 11.