How to enable or disable notifications from Outlook when it is closed in Windows 11



The article guides on toggling notifications for the new Outlook app in Windows 11, highlighting its redesigned interface and added features. Users can opt to receive alerts when Outlook is closed, aiding in staying informed of emails and appointments, or disable them to avoid distractions. Instructions include accessing Outlook settings and modifying notification preferences under…

This article explains tuning on or off notifications when Outlook is closed in Windows 11.

The new Outlook app in Windows 11 is a redesigned and updated version of the popular email and calendar management software. It has a modern user interface, and new features make it easier to stay on top of your emails and appointments.

The app has many features, including support for subscription managementemail forwardingsetting default From addressbacking up your mailboxchanging the reading paneopening a new window for a messagelanguage translationsturning text predictions on or offswitch primary accountsharing a calendar, changing language, date and time formatpublic a calendarshow week numbers in Outlook calendardeleting your search historyexport your search historyadd or remove events from emails to your Calendarswitch to dark modelink preview, sound alerts for notifications, and more.

The new Outlook app also allows you to turn on or off notifications when the app is closed.

Turning on the “Send notifications when Outlook is closed” feature can be helpful as it allows you to receive notifications on your desktop for new emails or upcoming appointments even when you’re not actively using the Outlook app. This can be useful to stay updated on your schedule or important emails without constantly checking the app.

On the other hand, turning off this feature can be beneficial if you don’t want to be distracted by notifications when you’re not using the app or if you have limited system resources and want to conserve them by disabling unnecessary features. Ultimately, it depends on your personal preferences and work style.

Turn “Send notifications when Outlook is closed” on or off

As mentioned, users can choose to receive notifications when they are not using the Outlook app. Or turn it off to avoid distractions.

Here’s how to do it.

First, open the Outlook app by clicking on its icon in the Start menu or searching for it in the taskbar search box.

Open Outlook app in Windows 11

Once Outlook is open, click on the Settings gear icon at the top right of the menu bar.

Outlook settings button in the app

In the Settings sidebar, click General to open a sub-menu, then select Notification to open the settings.

Outlook Genenal Notifications setitngs pane

Under the Notifications settings, look for the Notifications in Outlook section. You should now see a dropdown caret allowing you to enable or disable sounds for notifications.

(This assumes you have “Notification in Outlook” turned on.) If Notifications are not enabled, the settings below won’t have any effects.

Notification in Outlook section in settings

On the expanded caret, check the box next to “Send notifications when Outlook is closed” to enable receiving notifications when the app is closed.

Uncheck the box to disable notifications when you’re not using the app.

Outlook send notifications when Outlook is closed

You can exit the app when you’re done.

If you are having issues with notifications, make sure Outlook notifications are enabled in your Windows Notification settingsWindows Focus settings are turned off, and Battery Saver is turned off to receive notifications.

That should do it!


This post showed you how to enable or disable notifications when Outlook is closed on Windows 11. Please use the comments form below if you find errors or have something to add.

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