Manage Outlook Notifications on Windows 11
- 12 steps
- Needs administrator rights
Outlook notifications on Windows 11 control how and when the new Outlook app alerts you about new messages and calendar events. The built-in notification system lets you turn on sound alerts, show banners on your screen, or turn off distractions so you can focus on your work.
Adjusting these settings stops constant pop-ups while still letting urgent messages through. This tutorial uses the new Outlook app for Windows. The classic Outlook desktop app keeps its notification options in a different place (File Options Mail), so the menus below won’t match it.
In the new Outlook app on Windows 11, open Settings from the gear icon in the top-right corner, go to General, then select Notification. There you can turn Notification in Outlook on or off, switch new-mail and mention alerts on or off with the Mail tile, and set how mentions appear. Make sure Windows Focus settings aren’t silencing Outlook.
Enable or disable notifications for new emails and mentions in Outlook
Notifications for new emails and direct mentions control both the pop-up alert and the sound. In short, you open Outlook, click the Settings gear icon in the top-right corner, and go to the notification menu. From there you turn alerts on or off to suit how you work.
These steps show how to manage notifications in Windows 11 for the new Outlook app, from opening Settings to the audio alert controls.
- Open the Outlook app. Select it from the Start menu, or type “Outlook” into the taskbar search box and select it. Make sure it is the new Outlook, then wait for your inbox to finish loading.
- Click the Settings gear icon. It sits at the top right of the menu bar. The Settings window opens with a sidebar on the left.
- Click General in the Settings sidebar. Its sub-menu expands below it.
- Select Notification. The notification options for the app appear on the right.
- Find the Notifications in Outlook section. It sits under the main Notifications menu.
- Click the dropdown caret next to it. This reveals the toggle controls for audio alerts.
That’s it. You should now see the notification controls for the new Outlook app, ready to change.
If alerts are on in Outlook but you still hear nothing, check a few system settings:
- Verify that Outlook alerts are permitted inside Windows Notification settings. If Windows blocks notifications for the app, nothing Outlook does will show up.
- Disable Windows Focus settings. These silence non-urgent pings, so they can hide mail alerts without any warning.
- Turn off Battery Saver if notifications fail to arrive.
Once Notification in Outlook is active, you can toggle individual notification channels. The steps below turn new-mail alerts off and back on.
- Click the Mail tile. The mail notification options open.
- Flip the toggle switch to the Off position. This silences new emails and mentions, and Outlook stops showing banners for new mail.
- Flip the switch back to the On position to undo this. Alerts for incoming messages return right away.
That’s it. You should now have mail alerts set the way you want, and you can reverse the change at any time with the same switch.
To isolate mention alerts, so you hear about messages that name you directly, follow these steps.
- Click the Mail tile. The mail notification options open.
- Find the Mentions heading. The mention settings are listed beneath it.
- Set Show in notifications pane to the option you want. It sits beneath the Mentions heading.
That’s it. You should now get the mention alerts you chose, separate from the rest of your mail.
Close the application window when you finish. Outlook saves these changes as you make them, so you don’t need to restart Windows or the app. Send yourself a test email to confirm the alert behaves the way you set it.
That’s it. Your Outlook notification settings are saved and active.
Conclusion
Managing Outlook notifications helps you stay focused on important messages while stopping constant distractions. Adjusting these alerts inside the Outlook app gives you full control over how and when you find out about new emails and mentions.
- The new Outlook app in Windows 11 offers a modern user interface and streamlined features for efficient email and calendar management.
- The app provides various customizable options, including managing notifications for new emails and mentions, subscribing to email services, and more.
- Enabling or disabling notifications for new emails and mentions in Outlook can help users manage their inboxes more effectively.
- Users can choose to be notified when a new email arrives or when they are mentioned in an email message and can configure these preferences according to their work habits and personal preferences.
- By following the outlined steps, users can reach the settings to enable or disable notifications for new emails and mentions in the Outlook app on Windows 11.
Leave a comment below if you run into any roadblocks during setup.
Frequently asked questions
How to turn on notifcation for emails Windows?
Open Settings, select System, then click Notifications. Turn on Notifications at the top, then find Outlook in the app list and switch its toggle on. For the new Outlook app, you can also click the Settings gear in Outlook and choose the notification options for new emails.
How to manage user accounts in 🪟 Windows 11?
Open Settings, then select Accounts. Click Other users to add, remove, or change accounts on this PC. To change your own name, picture, or password, use Your info. Removing another person's account or changing its type requires an administrator account.
How to manage notifications in 🪟 Windows 11?
Open Settings, select System, then click Notifications to manage alerts in Windows 11. Turn the main Notifications switch on or off, or scroll down to set alerts for each app separately. Use Focus to pause alerts during set hours.
How to turn off notifications 🪟 Windows 11?
Open Settings, select System, then click Notifications. Switch off the toggle at the top to stop all app alerts. To silence one app, find it in the list and switch its toggle off. Your other apps keep sending alerts.
How do I see my notifications on 🪟 Windows 11?
Click the date and time in the bottom-right corner of the taskbar to open the notification center. Your recent alerts appear in the panel on the right. Press Win+N to open it from the keyboard. Select Clear all to remove them.
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About the Author
Richard
Tech Writer, IT Professional
Richard is a writer at Geek Rewind who turns complex IT tasks into clear, step-by-step guides. He draws on years of hands-on experience in system administration and enterprise IT operations, focusing on Windows, Linux and WordPress: the problems people actually run into, and the fixes that work. His server and WordPress guides come from systems he runs himself. Richard builds and maintains the platform behind Geek Rewind, from its Ubuntu servers and Nginx configuration to its custom WordPress plugins. Many new tutorials start with readers' questions, and he's always glad to answer them in the comments.
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