How to Enable Automatic Translation in Outlook on Windows 11
Automatic translation in Outlook on Windows 11 helps you read emails sent in different languages.
This feature lets Outlook change messages into your preferred language right inside the app, making communication easier.
The new Outlook for Windows, which supports accounts like Microsoft 365, Outlook.com, and Gmail, includes this handy translation tool.
Understanding emails in their original language is important for clear communication, especially for work.
Outlook automatically translates foreign language emails within the reading pane. Go to File > Options > Mail > Message options. Under “Translate messages,” check “Show the translate message options.
Turn on or off automatic translation of other languages in Outlook
As mentioned above, your Outlook has a feature that allows users to translate messages received in other languages automatically.
Here’s how to do that.
First, open the new Outlook app on Windows 11.
When the app opens, click the Settings button (gear on the top right) to proceed.
On the Settings page, click the Mail tab on the left sidebar and select Message handling on the right.
On the Message handling setting page, scroll down to the Translate section. Choose one of the options available:
- Always translate – Always translate messages received in other languages.
- Ask me before translating – Shows a message to confirm whether to translate messages received in other languages.
- Never translate – Never translate messages received in other languages.
Once you select whether to translate foreign languages or not, choose the language you want to translate into. By default, it’s the default language set in Windows.
That should do it!
Conclusion:
- The new Outlook for Windows brings modern design and supports various email accounts, including Exchange-backed Microsoft 365 work or school, Outlook.com, Hotmail, and Gmail.
- Users can access features like email signatures, out-of-office automatic replies, email sorting, subscription management, email forwarding, and more.
- With the ability to translate messages in Outlook automatically, users can improve their understanding of business communication or read messages in their preferred language.
- Following the steps outlined, users can easily configure the automatic translation feature according to their preferences.
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About the Author
Richard
Tech Writer, IT Professional
Richard, a writer for Geek Rewind, is a tech enthusiast who loves breaking down complex IT topics into simple, easy-to-understand ideas. With years of hands-on experience in system administration and enterprise IT operations, he’s developed a knack for offering practical tips and solutions. Richard aims to make technology more accessible and actionable. He's deeply committed to the Geek Rewind community, always ready to answer questions and engage in discussions.
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