How to Manage Print Jobs in the Windows 11 Print Queue

Open the print queue

Pick whichever route suits you. All three open the same queue window for one printer. Each printer has its own queue, so if you have more than one printer, make sure you open the one you printed to.

Open the queue from Settings

Use this route when no job is printing and the taskbar icon is not there. These steps let you view print jobs in the queue on Windows 11 from Printers & scanners, so you can see every job waiting for that printer.

1. Open Settings. Press Win+I, and the Settings⚙️ app opens.

2. Select Bluetooth🔷 & devices. It is in the left pane of the Settings⚙️ window.

3. Select Printers & scanners. A list of installed printers appears.

4. Select the printer name, for example Example Printer. The printer’s page opens.
5. Select Open print queue. A window opens with the printer’s name in the title bar. If the list is empty, no jobs are waiting.

That’s it. You now have the print queue for that printer open and can see every job waiting in it.

Open the queue from the notification area

While a document is printing, Windows shows a small printer icon near the clock. This is the quickest route during a problem, because you reach the queue in two actions.

1. Look for the printer icon in the notification area🔔. It sits at the bottom right of the taskbar🖥️. If you do not see it, select the up arrow (Show hidden icons) first.

2. Double-click the printer icon. The print queue opens.

That’s it. The queue for the printer that is currently working is now on screen.

The icon disappears when the queue is empty, and it only shows while a job is waiting or printing. If you cannot find it, use the Settings route above.

Open the queue from Control Panel

This route is useful if you manage several printers and want to see them in one place. It also works when you want to reach the queue without going through Settings. To check current print jobs on this computer, open the queue of each printer listed here, because every printer keeps its own queue.

1. Press Win+R. The Run box opens.
2. Type control printers and press Enter. The Devices and Printers window opens.
3. Right-click your printer under Printers. A menu appears.
4. Select See what’s printing. The queue opens.

That’s it. You now have the queue open from Devices and Printers, with all your printers listed in one window.

Read the print queue window

Each job is one row, so the window works as a print queue list for that printer. To show all print jobs waiting on it, open the queue and read the rows from top to bottom. Knowing the columns helps you pick the right job to act on, especially on a shared printer.

• Document Name is the file name or the title the app sent.
• Status shows what is happening to the job. This is your print queue status at a glance. Common values are Spooling (Windows is still preparing it), Printing, Paused, Error and Deleting.
• Owner is the account that sent the job. This matters on shared computers and network printers.
• Pages and Size show how large the job is.
• Submitted shows when the job was sent.

The first job in the list prints first. A job in an Error or Paused state at the top of the list can block the jobs behind it in some cases. That is the most common reason a queue looks stuck.

The queue window has three menus: Printer, Document and View. Most actions below use the first two. If the list looks out of date, open the View menu and select Refresh.

Pause, resume, restart or cancel a single print job

Use these actions when one document is wrong, stuck or not needed. They leave the other jobs alone. In every case, start by opening the print queue for the right printer.

Pause a job

Pausing holds a job in the queue without deleting it. Use it when a more urgent document needs to print first. These steps pause one job.

1. Open the print queue. Use any of the routes above.
2. Right-click the job. A menu appears.
3. Select Pause. The Status column changes to Paused.

That’s it. The job is on hold, and the jobs behind it continue to print.

Resume a paused job

Resuming puts a paused job back in line. These steps resume it.

1. Right-click the paused job. A menu appears.
2. Select Resume. The status changes, and the job prints when its turn comes.

That’s it. The job is back in the queue and will print in its normal place.

Restart a job

Restart sends the whole document to the printer again from page one. Use it after a paper jam or a garbled page. These steps restart one job.

1. Right-click the job. A menu appears.
2. Select Restart. The job goes back to the beginning.

That’s it. The document will print again from page one.

If the job is no longer in the queue, restart is not possible. Print the document again from the app, unless you turned on Keep printed documents (covered further down).

Cancel a job

Cancelling removes the job. It cannot be undone, so you have to print the document again if you need it. These steps cancel one job.

1. Right-click the job. A menu appears.
2. Select Cancel. A prompt asks whether you are sure.
3. Select Yes. The job disappears, or shows Deleting for a moment before it goes.

That’s it. The job is gone from the queue, and the other jobs are untouched.

You can also select the job and open the Document menu to reach Pause, Resume, Restart and Cancel.

Pause or cancel every job at once

These actions apply to the whole queue for one printer. Use them when something is wrong with the printer itself, such as a paper jam or an empty toner cartridge, and you do not want jobs piling up.

Pause the whole printer

Pausing the printer stops everything in this queue, not one job. These steps pause printing for the whole printer.

1. Open the print queue. Use any of the routes above.
2. Open the Printer menu. The list of printer actions appears.
3. Select Pause Printing. A check mark appears beside the option, and the window title shows Paused.

That’s it. The whole queue is on hold. New jobs still join it, but nothing prints.

To start again, open the Printer menu and select Pause Printing a second time to remove the check mark. If you forget this setting, jobs queue up and never print, so check it first when everything is stuck.

Cancel all documents

1. Open the Printer menu. The list of printer actions appears.
2. Select Cancel All Documents. A prompt asks for confirmation.
3. Select Yes. The list empties.

That’s it. The queue for this printer is now empty and ready for new jobs.

Check that the printer is not set to work offline

If jobs stay in the queue and the title bar says Offline, Windows thinks the printer is unavailable. The title bar is the quickest printer status check, because it shows Paused or Offline when either is set.

1. Open the Printer menu. The list of printer actions appears.
2. Check whether Use Printer Offline has a check mark. If it does, select it to remove the check mark. The Offline label should leave the title bar.

That’s it. Windows should now treat the printer as available again.

If the option is not checked and the printer still shows Offline, check that the printer is on and connected to the same network or USB port as before. Waiting jobs usually print once Windows reaches the printer again.

Change the order of jobs with priority

Jobs in the print queue cannot be dragged into a new order. Priority is the supported way to make one job print ahead of others that are waiting. These steps raise the priority of one job.

1. Open the print queue. Use any of the routes above.
2. Right-click the job you want to move up. A menu appears.
3. Select Properties. The document’s properties window opens on the General tab.
4. Drag the Priority slider toward Highest. Higher means it prints sooner.
5. Select OK. The job moves ahead of lower-priority jobs.

That’s it. The job now prints before the lower-priority jobs that are waiting.

Priority only works for jobs waiting to print. It will not stop or interrupt a job that is already printing.

Print a job at a set time

A large job can wait until later, for example until after hours on a shared printer. The job stays in the queue until the time you set. The computer and the printer both have to be on when that time arrives.

1. Right-click the job in the print queue. A menu appears.
2. Select Properties. The properties window opens on the General tab.
3. Find Schedule. It is on the General tab.
4. Select Only from. The time boxes become available.
5. Set the start and end times. Use the hours when you want the job to print.
6. Select OK. The job waits until the time window opens.

That’s it. The job is now scheduled and will print during the hours you chose.

To undo this, open the same properties window and select No time restriction.

Clear a job that won’t cancel

When a job stays at Deleting or Error and nothing removes it, the Print Spooler is usually stuck. Restarting it often clears the job. Both methods below need administrator rights. Try the restart first, and clear the spooler folder only if that fails.

Restart the Print Spooler from Services

This method requires administrator privileges. It is the gentler fix, and it works for most stuck jobs. These steps restart the Print Spooler service.

1. Press Win+R. The Run box opens.
2. Type services.msc and press Enter. Select Yes if User Account Control asks for permission. A list of services opens.
3. Scroll to Print Spooler in the list. Services are sorted by name, so it sits among the entries starting with P.

4. Right-click Print Spooler. A menu appears.
5. Select Restart. The status briefly changes, then shows Running.
6. Open the print queue again. Check whether the stuck job is gone.

That’s it. The Print Spooler has restarted, and in most cases the stuck job is cleared.

Stop the spooler and delete the stuck files

This method requires administrator privileges. It permanently deletes every waiting job for every printer on this computer, so use it only when the restart did not work.

1. Right-click the Start button and select Terminal (Admin). Select Yes if User Account Control asks for permission.
2. Type the following command and press Enter to stop the spooler.

net stop spooler

3. Open File Explorer📁 and go to C:\Windows\System32\spool\PRINTERS. Select Continue if Windows asks for permission to open the folder.
4. Delete the files inside the folder. Leave the PRINTERS folder itself in place. These files are the saved copies of your waiting jobs.
5. Go back to the terminal, type the following command, and press Enter to start the spooler again.

net start spooler

6. Open the print queue. It should be empty.

That’s it. The spooler folder is cleared and the Print Spooler is running again, so new jobs start with a clean queue.

If net stop spooler reports that it cannot stop the service, the terminal was not opened as administrator. Close it and repeat step 1.

Keep printed documents so you can reprint them

By default, a job leaves the queue as soon as it finishes printing. You can tell Windows to keep finished jobs in the queue so you can restart them later. This change requires administrator privileges on most computers.

1. Open the print queue. Use any of the routes above.
2. Open the Printer menu and select Properties. The printer’s properties window opens.
3. Select the Advanced tab. Its options appear.
4. Select Keep printed documents. A check mark appears in the box.
5. Select OK. Finished jobs now stay in the queue.

That’s it. Finished jobs now stay in the queue until you remove them.

To reprint a kept job, right-click it and select Restart. Kept jobs use disk space, so clear them out from time to time with Cancel. To reverse this change, clear the Keep printed documents check box.

On the same Advanced tab, you also see options for when printing starts, such as Start printing after last page is spooled and Start printing immediately. The first is slower to start but is less likely to produce a half-printed page if the app is slow to finish sending the document.

Why options are greyed out or missing

Some menu items in the print queue may be greyed out or missing. These are the usual reasons.

• The job belongs to another account. A standard user can manage their own jobs. Pausing, cancelling or restarting someone else’s job needs administrator rights or the Manage documents permission on the printer. Sign in with an administrator account or ask your IT contact to grant it.
• The printer is shared from another computer. The queue you see may be a local copy. The computer that hosts the printer has the real queue, and you may have to manage jobs there.
• The job has already left Windows. A job that is fully sent and printing from the printer’s own memory cannot be controlled from the queue. Use the printer’s screen or buttons.
• The printer’s Properties are locked. Settings such as Keep printed documents need administrator rights. Reopen the queue from an administrator account if the options are disabled.

Windows 11 Home and Windows 11 Pro handle the print queue the same way. The difference comes from permissions and from whether a work or school account manages the PC, not from the edition.

If this didn’t work

If jobs keep sticking after a spooler restart, update the printer driver or remove and re-add the printer. For a quick check, go to Settings › Bluetooth & devices › Printers & scanners, select the printer, and use Run the troubleshooter on its page.

If the same job fails every time, the problem is probably the document itself. Try printing it from a different app, or save it as a PDF first.

If your printer does not show in the list at all, the next task is adding it again from Printers & scanners. Once it is back, set it as your default printer so new jobs go to the right queue.