How to Keep Printed Documents in the Print Queue on Windows 11
You can keep printed documents in the print queue on Windows 11 to retain a history of your print jobs.
This feature lets you grab recently printed files right from the queue. No more reprinting or hunting for lost documents! It’s particularly useful if you frequently print the same reports or need to quickly verify past printouts.
To enable this, you’ll typically navigate through your printer’s properties in Windows 11. This setting ensures that print jobs don’t automatically clear after completion, providing a convenient archive.
Open Printer properties, go to the Advanced tab, and check the “Keep printed documents” box. This retains a history of your print jobs in the queue for easy reprinting or verification.
Why Use This Feature?
Keeping printed documents in your queue helps you:
- Print the same document again without finding the file
- Keep a backup of what you’ve sent to the printer
- Check your print history
Method 1Using the Settings App
You can keep printed documents in the print queue on Windows 11 using the Settings app by changing your printer’s preferences.
- Open the Settings app by clicking the Start menu and selecting Settings. Or press
Windows key + Ion your keyboard. - In the Settings window, click on Bluetooth & devices on the left side.
- On the right side, click on Printers & scanners.
- Select the printer you want to change from the list.
- Click on Printer properties.
- In the new window, click on the Advanced tab.
- Check the box for Keep printed documents to turn it on. Uncheck it to turn it off.
- Click OK or Apply to save your changes. Then close the Settings app.
Method 2Using Print Management
Another way to keep printed documents in the print queue on Windows 11 is by using the Print Management tool, which gives you more control over printer settings.
- Press
Windows key + Rto open the Run window. - Type
printmanagement.mscand press Enter. This opens Print Management. ⚠️ Admin privileges may be required - In the left panel, expand Custom Filters and click on All Printers.
- Find your printer in the list. Right-click it and select Properties.
- Go to the Advanced tab.
- Check or uncheck the box for Keep printed documents.
- Click OK and close Print Management.
Summary
The ‘Keep printed documents’ feature saves a copy of what you’ve printed in the queue, which is handy if you need to print something again or want a backup.
You can toggle this feature on or off using either the Settings app or Print Management. Visit your printer’s properties and head to the Advanced tab to adjust the setting.
Now you know how to keep your printed documents in the queue on Windows 11. This can help you print more efficiently and keep track of your print jobs!
Why does my printer keep documents in queue?
Print jobs get stuck in the queue when a device stops printing in the middle of a job. This can happen for a variety of reasons, from a sudden power outage, low ink, no paper, a paper jam to interference by third-party firewall software.
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About the Author
Richard
Tech Writer, IT Professional
Richard, a writer for Geek Rewind, is a tech enthusiast who loves breaking down complex IT topics into simple, easy-to-understand ideas. With years of hands-on experience in system administration and enterprise IT operations, he’s developed a knack for offering practical tips and solutions. Richard aims to make technology more accessible and actionable. He's deeply committed to the Geek Rewind community, always ready to answer questions and engage in discussions.
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