How to Send Files Directly through Email in Windows 11

Sending files directly through email in Windows 11 lets you share documents, photos, or videos right from your computer.

You can attach files to an email using programs like Outlook or the built-in Mail app. These apps let you add files straight from File Explorer.

This method works for sharing items up to 25 megabytes. It’s a common way to send reports or share pictures, whether you use desktop email programs or web services like Gmail, which over 1.5 billion people use.

Step 1Find the File You Want to Send

To send files directly through email in Windows 11, start by finding the exact file you want to share using 📁 File Explorer. If you are unsure where the file is, use the 🔍 search bar at the top of 📁 File Explorer to type the file’s name, and Windows will help you locate it.

Step 2Start the Sharing Process

Once you’ve found the file you need to send via email in Windows 11, the next step is to begin the sharing process directly from 📁 File Explorer. You can do this by clicking the ‘Share’ tab in the menu bar at the top or by right-clicking the file.

• Using the Ribbon: Click on the file once to select it. Look at the top of the 📁 File Explorer window. You’ll see a menu bar. Click on the “Share” tab or button.
• Using the 🖱️ Right-Click Menu: Another easy way is to 🖱️ right-click on the file. A menu will pop up. Look for an option that says “Share” or something similar.

Both methods bring up a sharing menu or a box with options. We’re focusing on email, so look for the email option.

Step 3Pick Your Email App

After you start the sharing process for your file in Windows 11, a list of available apps will appear. To send your file by email, choose your preferred email app from this list. Windows will then prepare a new email message with the file already attached.

Click the email option for the program you want to use. Windows will then prepare that app to create a new email message for you.

Step 4Write and Send Your Email

With your file already attached in the email app, you can now write and send your message. Fill in the recipient’s email address in the ‘To’ field, create a clear subject line so they know what the email is about, and type your message.

Now, fill in the rest of the email details:

• To: Type the email address of the person you want to send the file to.
• Subject: Give your email a clear subject line so the person knows what it’s about.
• Message Body: Add any notes or information you want to include.

Clicking the “Send” button in an email program after adding file attachments directs the chosen file to the recipient. This sending action starts the email’s transmission, ensuring the file reaches its destination within minutes.

Tip: If you’re sending a very large file, remember that most email services have limits on attachment sizes (usually around 20-25 MB). If your file is too big, you might get an error. In that case, try using a cloud storage service like OneDrive, Google Drive, or Dropbox. These are made for sharing bigger files.