How to Manage Notifications in Microsoft Teams on Windows 11

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The article provides a detailed guide on managing notifications in Microsoft Teams app on Windows 11. Users can customize their notifications, such as sound, banner, or email alerts, depending on their requirements, thereby reducing distractions. Techniques include turning on/off read receipts, syncing contacts, linking mobile devices, etc. Customizing notifications allows users to receive alerts only…

This article explains how to manage notifications in Microsoft Teams on Windows 11.

The Microsoft Teams app is a communication platform that helps bring people together to get things done. Users can set up meetings, chats, video calls, communities, and more.

There are many settings one can enable in the Microsoft Teams app. You can connect your Google calendarturn the camera and mic on or off on the lock screenturn read receipts on or offauto start Teamsdisable Teams chatsync contacts with Teamsconnect to Google Calendarlink your mobile deviceturning message preview on or offturn spell check on or off, turn on or off phone number in search results, and more.

You will receive notifications for meetings, chats, and missed activity emails by default when you use Microsoft Teams. If these notifications are distracting, you can turn them off or on if you do not want to miss important events.

Managing Microsoft Teams notifications can help you stay focused and avoid distractions, especially when you have a lot of ongoing conversations and activities in the app. By customizing your notification settings, you can choose which and how you receive your notification settings, such as sound, banner, or email notifications.

This way, you can ensure you only receive notifications for the most important events and minimize interruptions during your workday.

Manage notifications in Microsoft Teams

As described above, users can manage their notifications in the Microsoft Teams app on Windows to ensure they only receive notifications for the most important events and minimize interruptions during their workday.

Here’s how to do that.

First, launch the app by clicking the Start menu and selecting it on the All Apps list.

Turn on or off automatically starting Microsoft Teams

You can also launch the app from the Taskbar or Taskbar overflow.

Turn on or off automatically starting Microsoft Teams

The Teams mini window app will open when you launch it at first. Click the expansion button on the menu bar to open the full Teams window.

Turn on or off automatically starting Microsoft Teams

Click the Settings and more ( …) button next to your profile picture in the full Teams window and select Settings on the menu.

Turn on or off automatically starting Microsoft Teams

Select the Notifications and activity tab on the left of the Settings page.

Teams notifications and activity tab

On the right, select each of the following sections to manage, then click the Edit button.

  • Email:
    • Receive daily missed activity emails
    • Turn off
    • Turn On/Off community posts sent via email
  • Message preview
  • Chat
    • @mentions
      • Show banner and feed
      • Only show feed
    • Messages
      • Show banner
      • Off
    • Likes and reactions
      • Show banner and feed
      • Only show feed
      • Off
  • Meetings
    • Meeting started notifications
      • Banner
      • Off
Windows 11 manage teams notifications

The Microsoft Teams notifications are integrated with Windows Notifications. You can manage Windows notifications settings to control how notifications are displayed in the Notifications Center.

If you choose to show notifications in your feed only, these will be displayed in the Activity pane on the left, where you will see @mentions, reactions, and other notifications.

That should do it!

Conclusion:

This post showed you how to manage notifications in the Microsoft Teams app on Windows. Please use the comments form below if you find errors or have something to add.

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One response to “How to Manage Notifications in Microsoft Teams on Windows 11”

  1. How to enable or disable “Missed activity emails” in Microsoft Teams on Windows 11 - Geek Rewind

    […] preview on or off, turn spell check on or off, turn on or off phone number in search results, manage notifications, turn on or off suggested replies in chat, and […]

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