How to Customize Outlook Calendar Alerts on Windows 11

This article explains how to customize the Outlook Calendar notification style in Windows 11.

The new Outlook app in Windows 11 is a redesigned and updated version of the popular email and calendar management software. It has a modern user interface, and new features make it easier to stay on top of your emails and appointments.

The app has many features, including support for subscription management, email forwarding, setting default From address, backing up your mailbox, changing the reading pane, opening a new window for a message, language translations, turning text predictions on or off, switch primary account, sharing a calendar, changing language, date, and time format, public a calendar, show week numbers in Outlook calendar, deleting your search history, export your search history, add or remove events from emails to your Calendar, switch to dark mode, link preview, sound alerts for notifications, turn on or off notifications when Outlook is closed, turn on or off incoming email alert sounds, and more.

When you enable notifications in Outlook, you will get alerts for incoming emails, calendars, and documents you’re mentioned in.

With Outlook, you can separately turn on or off notifications for emails, calendar reminders, documents, and mentions.

When you turn on Calendar alerts in Outlook, you can change the notification styles to choose how you receive them.

Changing the Outlook Calendar notification style can help you customize how you receive alerts for your appointments and events. You can choose the type of alert you want to receive and how you want to be notified.

It lets you personalize your notification settings and ensure you never miss a meeting or important event. Customizing notification styles can help you streamline your work by reducing distractions and managing your time more efficiently.

Change Outlook Calendar notification style

As mentioned, when you enable Outlook Calendar notifications, you can choose how you’re notified in Windows 11.

Here’s how to do it.

First, open the Outlook app by clicking on its icon in the Start menu or searching for it in the taskbar search box.

Once Outlook is open, click on the Settings gear icon at the top right of the menu bar.

In the Settings sidebar, click General to open a sub-menu, then select Notification to open the settings.

Under the Notifications settings, look for the Notifications in Outlook section. You should now see a dropdown caret allowing you to enable or disable sounds for notifications.

(This assumes you have “Notification in Outlook” turned on.) If Notifications are not enabled, the settings below will not have any effect.

If you are having issues with notifications, make sure Outlook notifications are enabled in your Windows Notification settings, Windows Focus settings are turned off, and Battery Saver is turned off to receive notifications.

Once Notification in Outlook is enabled, you can turn notifications and alerts for Calendar on or off.

Select the “Calendar” tile. Then, toggle the switch button to the Off position to disable notifications for event reminders.

To enable notifications for event reminders, toggle the switch button to the On position.

Once Calendar notifications are enabled, expand the settings option using the dropdown caret on the Calendar tile.

Then, select the notification style you want under “Event Reminders.” Your options are:

• Reminder – Reminders pop up at the center of your screen and will only disappear once you close them.
• Desktop – Desktop notifications appear in the bottom corner of your screen and disappear automatically.
• None – No notifications or alerts are displayed.

When you select the “Reminders” style, you can select to dismiss the pop-ups for past events automatically.

Click the Save button at the bottom to apply your changes.

That should do it!

Conclusion:

• Customizing Outlook Calendar notifications in Windows 11 allows you to personalize your alert settings
• By changing the notification style, you can ensure you never miss a meeting or important event
• Tailoring notification styles can help you manage your time more efficiently and reduce distractions
• This guide provided step-by-step instructions to customize Outlook Calendar notifications, empowering you to streamline your workflow and stay organized with ease