How to Manage How People Find You in Microsoft Teams

Microsoft Teams privacy settings control how others can find you within the application.

These settings determine if people can search for you using your email address, phone number, or even parts of your name.

You can adjust these options to limit your discoverability.

For example, disabling search by email means someone cannot easily find your Teams profile just by typing your work address.

Microsoft Teams privacy settings give users better control over who can connect with them. Users can select specific options to manage incoming connection requests, preventing unwanted contact.

How to Control Who Finds You in Microsoft Teams

Why do this?

You might want to control how people find you to protect your privacy. You can decide if people can find you by your email, phone number, or name.

What happens when you do this?

Microsoft Teams privacy settings control profile visibility. Changing these settings reduces the number of people who can find your profile in Teams searches. Existing contacts and people you have previously communicated with can still find your profile. Users can also select which contact details appear on their profile card.

1Go to Your Privacy Settings

Your Microsoft Teams privacy settings control who can find you and connect with you in the app. To find these settings, click on your profile picture, usually in the top corner, and then select ‘Settings’ from the menu that pops up.

1. Click or tap on your profile picture. You usually find this in the top right or top left corner of the Teams window or in the mobile app.
2. From the menu that appears, select Settings. This is where you can change how Teams works for you.
3. Click on Privacy. This section is all about managing your information and who can talk to you.

2Manage How People Can Find You

You can adjust your Teams find me settings to decide how easily others can find your profile. Within your privacy settings, you can turn options on or off that let people search for you using your email address or phone number, helping you control who connects with you.

2.1. Turn Search Options On or Off

1. Go to Manage how people can find you. You’ll see this option in your Privacy settings.
2. Look at your current settings. You will see switches for your email address, phone number, and profile name.
3. Turn off the switches you don’t want to use. If you don’t want people to find you by your phone number, turn that switch off . Do the same for your email address or profile name if you want.

Profile visibility settings in Microsoft Teams control how people find you. Disabling profile visibility prevents new contacts from finding your profile through search. Existing contacts and people you have previously chatted with can still find you through their existing connections. These profile visibility settings are turned off by default for users under 18 years old for added safety.

2.2. Show or Hide Profile Details

You can also control what contact details show up when someone looks at your profile card. This is useful for your email and phone number.

1. Go back to your Privacy settings.
2. Select Your profile or Manage profile. The exact words might be slightly different depending on your app version.
3. Choose to Hide or Show your email address and phone number. This affects your chats, group chats, and any groups you are in. You can choose to show these details or keep them private on your profile card.

To receive calendar invites through Microsoft Teams, you generally need your email address visible on your Teams profile. Hiding your email address on your Teams profile can cause you to miss important meeting invitations. Therefore, you should consider if personal privacy or receiving meeting invitations is more important for your use of Teams.

Reference:

https://support.microsoft.com/en-us/teams/free/settings/manage-privacy-settings-in-microsoft-teams-free

Summary

You can easily manage your Microsoft Teams privacy by adjusting settings to control how people find you, including whether your email and phone number show up on your profile.