How to Use Pop-Out Window in Outlook for Windows 11
You open individual Outlook items like emails, calendar events, or contacts in their own separate windows by using the pop-out window feature in Outlook for Windows 11.
This tool lets you multitask efficiently, keeping your main Outlook view uncluttered as you work with specific items.
For instance, you can compose an email reply in a pop-out window while still easily viewing your inbox. This built-in Outlook functionality requires a simple setting adjustment to activate.
Open Outlook settings via the gear icon, navigate to Mail > Compose and reply, and select “Pop-out to a new window” under Pop-out settings. You can also use Ctrl+O or double-click an email to open it in a separate window.
Classic Outlook vs. New Outlook UI Differences
The New Outlook for Windows and the Classic Outlook look and work a bit differently, especially when it comes to opening emails in their own windows.
How to Enable Pop-Out Windows
To get emails to pop out into their own windows in Outlook on Windows 11, you’ll need to adjust a setting in the Mail options.Keyboard Shortcuts for Popping Out Emails
You can quickly detach an email without digging through menus. Use these shortcuts:
- Ctrl+O: When an email is selected, this shortcut opens it in a new window.
- Double-click: Simply double-clicking an email in your list will open it in a separate window if your settings are configured correctly.
Troubleshooting Missing Pop-Out Buttons
If the button is missing, verify your Microsoft 365 account sync status. Sometimes, a corrupted cache in 📁C:\Users\GenericUser\AppData\Local\Microsoft\Outlook can cause UI elements to disappear. Note: Clearing app data may require admin privileges if the files are locked by the system.
Summary
By default, Outlook keeps your email drafts inside the main program. By following the steps above, you can force Outlook to open your emails in a separate window. This simple change allows for better multitasking and a more organized workspace. For more tips, check out our Outlook productivity guide.
Why is the pop-out button missing in the new Outlook?
If you can’t find the pop-out button in the new Outlook, it’s likely because the feature is managed through your main email settings, not a visible button.
Can I pop out multiple emails at once in Outlook?
Yes, you can. Once you have enabled the pop-out feature, you can double-click or use the Ctrl+O shortcut on as many emails as you need. Each message will open in its own independent window, allowing you to view and edit multiple drafts simultaneously across your desktop.
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About the Author
Richard
Tech Writer, IT Professional
Richard, a writer for Geek Rewind, is a tech enthusiast who loves breaking down complex IT topics into simple, easy-to-understand ideas. With years of hands-on experience in system administration and enterprise IT operations, he’s developed a knack for offering practical tips and solutions. Richard aims to make technology more accessible and actionable. He's deeply committed to the Geek Rewind community, always ready to answer questions and engage in discussions.
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