Windows

How to Mute Microsoft Teams Notifications for Calls and Meetings

Written by

Richard

Aug 1, 2024 Updated Apr 17, 2026 3 min read

How to Mute Microsoft Teams Notifications for Calls and Meetings

Microsoft Teams is a popular tool for chatting, video calls, and sharing files. It helps teams work together in one place. Sometimes, the constant stream of notifications can be distracting. Microsoft added a simple switch to help you focus by muting everything except for important calls and meetings.

Why mute notifications?

If you find that constant pings and pop-ups interrupt your workflow, this feature is for you. It allows you to stay available for urgent meetings while blocking out the noise of general chat messages.

What happens when done?

Once you enable this setting, your computer will stay quiet. You will not see or hear alerts for new messages or activity. You will only receive alerts when someone calls you or when a scheduled meeting starts.

You can connect your Google calendar, turn the camera and mic on or off on the lock screen, turn read receipts on or off, auto start Teams, disable Teams chat, sync contacts with Teams, connect to Google Calendar, link your mobile device, turning message preview on or off, turn spell check on or off, turn on or off phone number in search results, manage notifications, turn on or off suggested replies in chat, and more.

To get started, open the app from your Start menu or your list of apps.

You can also launch the app from the Taskbar or Taskbar overflow.

Opening Microsoft Teams from Windows taskbar overflow

When you first launch the Teams app, a small window will appear.

In the main Teams window, look for the Settings and more button (represented by three dots) next to your profile picture.
Click it and select Settings from the menu.

Microsoft Teams settings button and options menu location

On the left side of the screen, click on Notifications and activity.
Look under the General section on the right side.
Find the switch labeled Mute all notifications (except for calls and meetings) and toggle it to the On position.

Mute all notifications except for calls and meetings in Teams

Summary

Muting non-essential notifications in Microsoft Teams is a great way to improve your focus. By following the steps above, you can quickly turn off distracting alerts while ensuring you never miss an important meeting. If you ever need to see all your notifications again, simply return to the same settings menu and toggle the switch back to Off.

How do I mute notifications in Microsoft Teams?

To mute notifications in Microsoft Teams, open the app and go to Settings by clicking on the Settings and more ( …) button next to your profile picture. Then, select the Notifications and activity tab and toggle the switch next to 'Mute all notifications (except for calls and meetings)' to the On position.

Can I customize notification settings in Microsoft Teams?

Yes, Microsoft Teams allows you to customize your notification settings. You can choose to mute all notifications except for calls and meetings, as well as manage other notification preferences in the Notifications and activity tab under Settings.

What happens when I mute notifications in Teams?

When you mute notifications in Teams, you will not receive alerts for messages or activities, but you will still receive notifications for calls and meetings. This feature helps reduce distractions while allowing important communications to come through.

Is there a way to quickly toggle notifications in Teams?

Yes, Microsoft Teams has introduced a toggle button that allows you to quickly mute or unmute all notifications except for calls and meetings. This feature can be accessed in the Notifications and activity tab under Settings.

How do I access the Settings menu in Microsoft Teams?

To access the Settings menu in Microsoft Teams, launch the app and click on the Settings and more ( …) button located next to your profile picture. From there, select Settings to view and modify your notification preferences.

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