Steps for Generating a PDF Document in Windows 11

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This post guides students and new users on how to convert any document into a PDF file using Windows’ in-built Microsoft Print to PDF feature. Previously, Windows used Microsoft XPS printer, but has since adopted PDF. The process involves opening the desired document, selecting Print, then choosing Microsoft Print to PDF. The resulting PDF can…

This post shows students and new users steps to print to PDF and create or transform any document into a PDF file. In Windows, one can print a document to PDF from any app with the built-in Microsoft Print to PDF feature.

Previously, Windows came with Print to Microsoft XPS printer by default. This was Microsoft’s alternative to PDF. However, that didn’t last long, as Microsoft has switched to the PDF format using its built-in Microsoft PDF printer virtual printer.

So, to create a PDF format, simply open the document and select Print. Then select the built-in Microsoft Print to PDF printer. It’s that simple!

If the document you wish to print is not in a file format, open the app you want to print or export its data, then go to File ==> Print. You can export data from the app and print it to PDF. There are many ways to print to PDF in Windows.

If you do not see the built-in Microsoft Print to PDF printer, reinstall it using the link below.

How to reinstall Microsoft Print to PDF printer in Windows 11

How to print to PDF in Windows 11

As mentioned above, one can print or create any document in PDF format using Window’s built-in Print to the PDF printer.

To do that, follow the steps below:

Depending on the app, you may find the Print function or go to File ==> Print.

When the Print window opens, select the Microsoft Print to PDF under the Select Printer section. Then, click the Print button to save the document in PDF format.

When you click the Print button above, Windows will quickly convert or transform it into PDF format and prompt you to select a location to save the File and a file name you want to save.

Looking at the windows below, you’ll see the File name field, your Documents folder’s default location, and the File Save as type, which will be PDF Document.

Click the Save button, and you’re done.

Next, go to your Documents folder; the printed document should be saved as a PDF file. If you chose another destination to save the File, then go there to find your File.

That should do it!

Conclusion:

This post showed you how to print any file into PDF format in Windows 11. Please use the comment form below if you find any errors above or have something to add.

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