How to Keep Declined Meetings in Outlook

This article explains how to keep declined meetings on your calendar in Outlook on Windows 11.

The new Outlook app in Windows 11 is a redesigned and updated version of the popular email and calendar management software. It has a modern user interface, and new features make it easier to stay on top of your emails and appointments.

The app has many features, including support for subscription management, email forwarding, setting default From address, backing up your mailbox, changing the reading pane, opening a new window for a message, language translations, turning text predictions on or off, switch primary account, sharing a calendar, changing language, date, and time format, public a calendar, show week numbers in Outlook calendar, deleting your search history, export your search history, add or remove events from emails to your Calendar, switch to dark mode, link preview, sound alerts for notifications, turn on or off notifications when Outlook is closed, turn on or off incoming email alert sounds, customizing Calendar alerts, sharing your work hours and location, and more.

The new Outlook also lets you keep meeting or event requests you declined to stay on your calendar for reference. Keeping declined events or meeting requests on your calendar helps you find info, docs, and chats related to the meeting.

Keep declined event or meeting request on your Outlook calendar

As mentioned above, you can configure Outlook to keep your declined event or meeting request on your calendar for future reference.

Here’s how to do it.

First, open the Outlook app by clicking on its icon in the Start menu or searching for it in the taskbar search box.

Once Outlook is open, click on the Settings gear icon at the top right of the menu bar.

Select Calendar from the left menu in the Settings pane, and click Event and Invitations under the View side panel.

In the Settings dialog, under Save declined events, check the box next to “Show declined events on your calendar – you will show as being free.” to enable it.

To disable it, uncheck the box.

When you’re done, click the Save button.

Any event you decline will be preserved on your calendar.

That should do it!

Conclusion:

• This article demonstrated the steps to enable or disable preserving declined events on your calendar in Outlook on Windows 11.
• The new Outlook app offers a modern user interface and features streamlining email and calendar management.
• Users can access related information, documents, and chats by keeping declined events or meeting requests on the calendar.
• For further questions or suggestions, use the comments section below the article.
• For additional information on Outlook’s features, visit the Microsoft.com reference link provided.