Manage Missed Activity Emails in Microsoft Teams

This article explains how to enable or disable “Missed activity emails” for posts and invites in Microsoft Teams on Windows 11.

The Microsoft Teams app is a communication platform that helps bring people together to get things done. Users can set up meetings, chats, video calls, communities, and more.

There are many settings one can enable in the Microsoft Teams app. You can connect your Google calendar, turn the camera and mic on or off on the lock screen, turn read receipts on or off, auto start Teams, disable Teams chat, sync contacts with Teams, connect to Google Calendar, link your mobile device, turning message preview on or off, turn spell check on or off, turn on or off phone number in search results, manage notifications, turn on or off suggested replies in chat, and more.

One of its essential features is the ability to receive activity notifications via email. You can turn on or off notifications to be sent via emails for community posts and invites.

Enabling or disabling missed activity emails in Microsoft Teams is important because it lets you stay up-to-date with important conversations and activities even when you are away from the Teams application. For example, if you have missed a message or a reply, you will receive an email notification with a summary of the message content, sender, and associated conversations.

This way, you can quickly catch up on the conversation and respond directly from your email client without opening Microsoft Teams. However, if you find these email notifications distracting or unnecessary, you can disable them.

Enabling Missed Activity Emails

1. Open Microsoft Teams and sign in to your account.
2. Click on More options (three dots) next to your image profile
3. From the drop-down menu, select “Settings“.
4. In the Settings page, navigate to the “Notifications” tab.
5. Under the “Emails” section, you will find the “Missed activity emails” option. Use the drop-down menu to select enable or disable.

Configuring Missed Activity Email Settings

Once you have enabled missed activity emails, you can customize the settings to suit your preferences. Here’s how:

1. Use the drop-down menu to turn on or off.
2. On the settings windows, you can define the email frequency and types of activities you want to be notified about.
   • Frequency: You can receive emails as they happen, once every few hours or once a day.
   • Activities: You can select the specific types of activities you want to be notified about:
     • Community posts sent via emails
     • Community invites

Receiving Missed Activity Emails

Now that you have enabled and configured missed activity emails, you will receive notifications for the specified activities.

Here are a few things to keep in mind:

• Missed activity emails include a summary of the activities that occurred while you were away from Microsoft Teams.
• You will receive these emails with the specified frequency depending on your settings.
• The emails will provide information about the specific activities, including details such as the message content, sender, and associated conversations.
• You can interact with these emails, such as replying to messages, directly from your email client without opening Microsoft Teams.

Pictures:

To get to the Settings page in Teams, click the More options (three dots) next to your profile image. Then, click Settings on the drop-down menu.

In the Settings window, select Notification and Activity on the left sidebar. Then, change the ‘Missed activity emails’ settings that suit your environment.

Conclusion

• Enabling or disabling “Missed activity emails” in Microsoft Teams allows users to stay up-to-date with meaningful conversations and activities even when they are away from the application.
• Users can receive email notifications with a summary of message content, sender, and associated conversations, enabling quick catch-up and response directly from their email client without opening Microsoft Teams.
• Configuring missed activity email settings enables users to customize the frequency and types of activities for which they receive notifications, enhancing their control over email alerts.
• Following the steps, users can easily access and modify their Microsoft Teams application’s “Missed activity emails” settings to suit their preferences.