This guide shows you how to control alerts for document comments, edits, and mentions in the new Outlook for Windows 11.
The new Outlook is a modern version of the email app you know. It features a cleaner look and tools to help you manage your inbox and schedule more efficiently.
The app supports subscription management, email forwarding, setting default From address, backing up your mailbox, changing the reading pane, opening a new window for a message, language translations, turning text predictions on or off, switch primary account, sharing a calendar, changing language, date, and time format, public a calendar, show week numbers in Outlook calendar, deleting your search history, export your search history, add or remove events from emails to your Calendar, switch to dark mode, link preview, sound alerts for notifications, turn on or off notifications when Outlook is closed, turn on or off incoming email alert sounds, and customing Calendar alerts.
When you use notifications in Outlook, you get alerts for alerts for incoming emails, calendars, and documents where you are mentioned.
You can choose to turn alerts on or off for notifications for emails, calendar reminders, documents, and mentions individually.
Why manage these notifications?
By default, Outlook alerts you whenever someone changes or comments on a shared document. You might want to keep these on if you are working on a team project and need to see updates in real-time. If you find the alerts distracting, you can turn them off to stay focused.
What happens when you are done?
Once you save your settings, Outlook will stop or start sending you pop-up alerts based on your choices. This helps you control your workflow and reduces unnecessary interruptions.
Steps to change document notification settings
1. Open the Outlook app from your Start menu or search bar.
2. Click the Settings (gear) icon in the top right corner.
3. Click General in the sidebar, then select Notifications.
4. Look for the Notifications in the Outlook section. Ensure the main notification toggle is set to On. (This requires you to have “Notification in Outlook” enabled in your system settings.) Note: If your system notifications are off in your Windows Notification settings, Windows Focus settings, or if Battery Saver is enabled, these alerts will not appear.
5. Once Notification in Outlook is enabled, find the Documents tile. Toggle the switch to Off to stop alerts, or On to receive them.
6. Click the Save button at the bottom to finish.
Note: Administrative privileges are not required to change these user-level application settings.
Summary
Managing your document notifications in Outlook helps you balance staying informed with maintaining your focus. By following these steps, you can easily toggle alerts for comments and edits to match your personal work style. Check these settings occasionally to make sure they still fit your current project needs.
How do I enable notifications for document comments in Outlook?
Can I turn off notifications for document edits in Outlook?
What happens when I turn on notifications in Outlook?
Is it possible to customize notification sounds in Outlook?
Why would I want to disable notifications for document edits?
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