How to Share Your Screen with Sound in Microsoft Teams
Screen sharing with sound in Microsoft Teams sends your computer’s audio into a virtual meeting, so everyone hears your videos, music, or apps. Microsoft Teams version 1.5.00.2381.4 and newer includes this built-in feature to stream system sound without extra cables or workarounds.
You turn the setting on with a few clicks when you start presenting. Attendees then hear your computer’s output while they see your screen. Read the steps before the meeting if you can. The sound switch appears only in the sharing panel, so you will not find it anywhere else in the meeting window.
To share sound on Teams, click Share in the meeting controls, choose Desktop or Window, then turn on the Include sound switch in the sharing panel before you click Share. Sound is not available for PowerPoint or whiteboard sharing. Attendees hear your computer’s audio while they see your screen.
Sharing Your Screen with Sound in Teams
Microsoft Teams lets meeting participants hear shared audio clearly. The feature is part of Teams application version 1.5.00.22753, and it folds audio sharing into the normal share flow. Attendees receive the sound whenever a presenter shares their screen with sound on.
Teams shares your system audio, which is whatever your PC is playing through its speakers. Teams leaves out the meeting’s own audio so people do not hear an echo of themselves.
If you plan to share a video with sound, play it once beforehand. That way you know it runs properly on your machine, and you are not troubleshooting in front of the group.
Step 1Start Sharing Your Screen
These steps show how to share sound on Teams along with your screen, so everyone in the meeting sees your display and hears your computer audio. The first four steps get you to the sharing options. The Share button looks like a box with an arrow pointing up.
- Join the Teams meeting where you want to share. You can only share from inside an active meeting, so wait until you are connected.
- Click the Share button in the meeting controls. It is the icon that looks like a box with an arrow pointing up. A panel of sharing options opens.
- Review the sharing options in the panel. You should see choices for your whole computer screen (Desktop), a single program window (Window), a PowerPoint file, and a whiteboard.
- Select Desktop or Window to share. Choose one of these if you need sound, because the sound option does not apply to every choice. The PowerPoint and whiteboard options normally do not offer it.
Step 2Turn on Sound Sharing
To include computer audio in your Microsoft Teams screen share, turn on the audio sharing switch before you start broadcasting. The next two steps continue the same list. After you choose the window or screen to share, look near the top of the sharing options panel for the “Include sound” toggle.
- Find the Include sound switch near the top of the sharing panel. Look for it after you select the window or screen. Some Teams versions word it as “Include system audio”. It is the same setting.
- Turn on the Include sound switch. It usually changes color or shows a checkmark when it is on. To undo this, click the switch again before you start sharing.
Be careful: If you forget to enable “Include sound” before sharing, attendees will only see your screen and will not hear any audio. Stop sharing and restart the process with the switch on.
Some Teams versions also show a sound toggle in the toolbar at the top of the screen while you present. If yours does, you can use that instead of restarting.
Step 3Begin Sharing
To begin your Microsoft Teams screen share with sound, double-check your selected window and click the final share button. Once you confirm the sound switch is on, that click makes your screen and computer audio visible and audible to everyone in the meeting. The last four steps finish the list.
- Check that you picked the right window or screen. Close anything private on a shared Desktop first, such as email or chat notifications.
- Click the final button to start sharing. It might say Share or something similar. Your screen now appears to the other attendees, with sound.
- Look for a red border around the shared content. This tells you the content is live. Attendees hear any audio playing from the shared content.
- Click Stop sharing in the meeting controls when you finish. Sharing ends and the red border disappears.
Reference:
https://support.microsoft.com/en-US/teams/meetings/manage-audio-settings-in-microsoft-teams-meetings
Summary
Sharing your screen with sound in Microsoft Teams takes three things. Click the Share button, pick what you want to show, and turn on the Include sound option before you start. If you forget the last one, stop sharing and begin again.
Frequently asked questions
How to share audio on Teams share screen?
To share audio while you share your screen in Teams, click Share in the meeting controls, then pick the screen or window you want. Turn on the Include computer sound switch before you start. Attendees will hear whatever your PC plays while they watch your screen.
How to turn sound on for Teams?
Teams has no single sound switch for the whole app. You turn sound on each time you share. Click Share, pick the screen or window, then turn on Include computer sound in the sharing panel. Anything your PC plays will reach the meeting. Nothing else in your audio settings changes.
How to share video audio on Teams?
To share a video with sound, start the video on your PC first and check that you can hear it. Then click Share in Teams, choose the window or screen showing the video, and turn on Include computer sound. Attendees hear the video's audio while they watch it play.
How do I get my audio to play our on Teams while sharing my screen?
Your audio plays for the meeting when you turn on Include computer sound during screen sharing. Open the video, music, or app first, then click Share in Teams and select your screen or window. Switch on the sound option in the sharing panel. Teams sends your PC's audio to attendees while they see your screen.
How to screen share on Teams and have the people hear the video too?
Share the screen with sound on, and attendees hear the video as it plays. Start the video before you share, then click Share in Teams and pick the window that shows it. Turn on Include computer sound before you present. Teams leaves out the meeting's own audio, so people will not hear an echo of themselves.
Where is include sound toggle in Teams?
The Include computer sound toggle appears in the sharing panel after you click Share and choose a screen or window. It is not in the main Settings or the meeting toolbar. Look for it in the sharing controls that show up once you start presenting, then switch it on before you begin.
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About the Author
Richard
Tech Writer, IT Professional
Richard is a writer at Geek Rewind who turns complex IT tasks into clear, step-by-step guides. He draws on years of hands-on experience in system administration and enterprise IT operations, focusing on Windows, Linux and WordPress: the problems people actually run into, and the fixes that work. His server and WordPress guides come from systems he runs himself. Richard builds and maintains the platform behind Geek Rewind, from its Ubuntu servers and Nginx configuration to its custom WordPress plugins. Many new tutorials start with readers' questions, and he's always glad to answer them in the comments.
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