How to Share Your Screen with Sound in Microsoft Teams

Sharing Your Screen with Sound in Teams

Microsoft Teams allows meeting participants to clearly hear shared audio. This screen sharing feature, part of the Teams application version 1.5.00.22753, simplifies audio sharing for users. Meeting attendees can effectively receive sound when a presenter shares their screen.

Step 1Start Sharing Your Screen

To start sharing your screen in a Microsoft Teams meeting, you first need to join the call. Once in the meeting, find the share button in your meeting controls, which usually looks like a box with an arrow pointing up, and click it to begin the process of showing your screen to others.

• Join Your Teams Meeting: Make sure you are already in the meeting where you want to share.
• Find the Share Button: In the meeting controls, look for an icon that looks like a box with an arrow pointing up inside it. This is the “Share” button. Click it.
• Choose What to Share: A box will show up with different options. You can share your whole computer screen (Desktop). You can share just one program window (Window). You can share a PowerPoint file. You can even share a whiteboard. Pick the thing you want to show.

Step 2Turn on Sound Sharing

When you want others in your Teams meeting to hear your computer’s audio while you share your screen, you need to activate a specific setting. After you choose what content to share, look for the ‘Include sound’ switch, which is usually found near the top of the sharing window, and click it to add your computer’s audio to the screen share.

• Find the “Include Sound” Option: After you select the window or screen you want to share, look for an option near the top of the sharing box. It is a switch that says “Include sound.”
• Turn on the Switch: Click the “Include sound” switch to turn it on. It will usually change color or show a checkmark to show it is on.

Be Careful: Forgetting to enable “Include sound” before sharing means meeting attendees will only see your screen, not hear any audio. You’ll need to stop sharing and 🔄 restart the process to include sound.

Step 3Begin Sharing

Once you’ve selected what you want to share and confirmed the ‘Include sound’ option is turned on, you can begin sharing your screen with audio in your Teams meeting. Double-check that you have picked the correct window or full screen you intend to show, then click the final ‘Share’ button to start broadcasting your screen and its sound to everyone in the meeting.

• Check Your Selection: Look again to make sure you have picked the right window or screen to share.
• Click to Start: Click the final button to start. It might say “Share” or something similar. This will begin showing your screen with sound.

A red border around shared content in Microsoft Teams indicates the content is live. Meeting participants hear any audio playing from the shared content.

Reference:

https://support.microsoft.com/en-US/teams/meetings/manage-audio-settings-in-microsoft-teams-meetings

Summary

Sharing your screen with sound in Microsoft Teams is simple: click the ‘Share’ button, pick what you want to show, and make sure to turn on the ‘Include sound’ option.