How to Enable or Disable Captions in Microsoft Teams
Live captions in Microsoft Teams display real-time text during meetings to help you follow conversations in noisy rooms or poor audio conditions. These built-in subtitles appear on your screen while a call runs and disappear automatically as soon as you hang up.
Enable live captions by going to Settings, then Accessibility, and toggling “Always show captions in my calls and meetings.” To disable them, simply toggle the same switch off.
How to Enable or Disable Captions in Teams
Microsoft Teams captions can be turned on or off for all future meetings by changing your app settings. To do this, open your settings, go to the accessibility menu, and switch live captions on so text always appears automatically when you join any call.
1. Launch the Microsoft Teams app from your Start menu .
2. Click the Settings and more (…) button near your profile picture.
3. Select Settings from the menu.
4. Click the Accessibility tab on the left.
5. Under Captions, toggle the switch for Always show captions in my calls and meetings.
Meetings will now automatically display text at the bottom of the screen.
Changing Spoken Language During a Meeting
Microsoft Teams captions can be set to a different spoken language right in the middle of a meeting. Open the meeting tools menu, go to language settings, and pick the language people are speaking so the text transcription stays accurate.
1. During a meeting, click the More (...) button in the top toolbar.
2. Select Language and speech.
3. Choose Spoken language and select the language being spoken.
Teams will now accurately transcribe the language being spoken.
Administrative and Policy Controls (Admin Only)
IT administrators manage Microsoft Teams caption settings for entire organizations through the Teams admin center or PowerShell.
Disabling auto-captioning stops sensitive spoken information from being recorded and stored within meeting transcripts for all user accounts.
See Also
Summary
Enabling Microsoft Teams captions makes discussions more accessible and understandable for every participant.
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Richard
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Richard is a writer at Geek Rewind who turns complex IT tasks into clear, step-by-step guides. He draws on years of hands-on experience in system administration and enterprise IT operations, focusing on Windows, Linux and WordPress: the problems people actually run into, and the fixes that work. His server and WordPress guides come from systems he runs himself. Richard builds and maintains the platform behind Geek Rewind, from its Ubuntu servers and Nginx configuration to its custom WordPress plugins. Many new tutorials start with readers' questions, and he's always glad to answer them in the comments.
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