How to Switch Between Classic and Simplified Ribbons in Outlook

This guide applies to the New Outlook for Windows and Classic Outlook for Windows. Note that the interface options may vary slightly between the two versions.

Why switch your Outlook ribbon?

You might want to change your layout to match your work style. The Simplified Ribbon is clean and minimalist, perfect for focused writing. The Classic Ribbon gives you more advanced tools and extra buttons at a glance, which is better for power users who need quick access to complex features.

What happens when you are done?

Once you select your preferred layout, Outlook will remember your choice. Your interface will immediately update to show the buttons and tools based on the style you picked. Your productivity will improve as the tools you use most often become easier to find.

How to switch Outlook ribbons

You can change these settings without needing admin privileges. Follow these steps:

1. Open the new Outlook app on your computer.

2. 

3. Look for the downward arrow button on the far right side of the ribbon. Click it to open the display options.

4. 

5. Under the “Layout” section, choose either Classic ribbon or Simplified ribbon.

6. 

Customizing the Ribbon and Quick Access Toolbar

You can further personalize your experience. In Classic Outlook, right-click any empty space on the ribbon and select Customize the Ribbon. This allows you to add custom groups or hide tabs you never use. For the Quick Access Toolbar, click the small arrow at the very top of the window to add frequently used commands like “Print” or “Reply All” so they are always visible.

Troubleshooting missing buttons

If your ribbon keeps disappearing, you may have enabled the Auto-hide ribbon feature. Click the three dots or the arrow icon in the top right corner to toggle between “Show Tabs” and “Always Show Ribbon.” If buttons are missing, ensure you are in the correct view (Mail vs. Calendar). If you need to reset everything, go to File > Options > Customize Ribbon and click the Reset button at the bottom.

Summary

The new Outlook app lets you choose between two ribbon styles. The Simplified Ribbon is great for a clutter-free look, while the Classic Ribbon is best for advanced users. You can customize your tools via the Quick Access Toolbar and troubleshoot display issues by checking your ribbon settings. You can switch between these layouts at any time using the menu in the top right corner of the app.