How to Update Email Signatures in Outlook for Windows 11

This article explains how to add or update your email signatures in the new Outlook app in Windows 11.

The new Outlook for Windows brings the latest features and a modern and simplified design with support for Exchange-backed Microsoft 365 work or school, Outlook.com, Hotmail, and Gmail accounts.

You can use an email signature in the new Outlook app to provide important details about you, promote a business or website, or add a personal touch to your email.

Email signatures are blocks of text that are appended to the end of an email message. They typically contain information about the sender, such as their name, job title, contact information, and a brief marketing message.

Having an email signature may not make or break a deal, but having outdated information in your email may leave an undesirable taste.

Below are steps users can take to add or update their email signatures in the new Outlook app in Windows 11.

Add or remove email signatures in Outlook

As mentioned above, having an email signature may not make or break a deal, but sending an email with outdated information may not add value or make a good impression.

Here’s how to add or update an email signature in the new Outlook app.

First, open the new Outlook app on Windows 11.

You can do that by clicking Start -> All app -> Outlook app. Or use the Start menu search box to search for ‘Outlook‘ and open it.

When the app opens, click the Settings button (gear on the top right) to proceed.

On the Settings page, click the ‘Accounts‘ tab on the left sidebar and select.’Signatures‘ under the Email accounts.

Select the email account on the next screen to append a signature if you have multiple.

Type a name for the signature in the box under ‘New signature.’ Add or update your signature using the text area provided.

Click the ‘Save‘ button after making your changes.

Once the changes are saved, you can use the signature ‘Fow New Messages‘ and ‘For Replies/Forwards‘ for default signatures.

Now, all your new emails will have your signature appended.

That should do it!

Conclusion:

• The new Outlook app for Windows 11 offers a modern and simplified design with support for various email accounts, including Gmail.
• Adding or updating an email signature can provide important information about the sender, promote a business, or simply add a personal touch to emails.
• The outlined steps can help users easily manage their email signatures in the new Outlook app.
• Keeping email signatures up to date can contribute to making a positive and professional impression in business communications.