How to Connect a Wi-Fi Printer on Windows 11

This guide helps you set up a wireless printer on Windows 11. If your printer uses Wi-Fi, you can add it to your computer and print documents without any cables.

Why connect a Wi-Fi printer?

Connecting a printer wirelessly lets you print from anywhere in your home or office. You no longer need to be tethered to your desk by a USB cable.

What happens when done?

Once finished, your computer will recognize the printer. You will be able to select it as an option whenever you choose to print a document or image.

Most modern printers work automatically with Windows 11. First, make sure your printer is turned on and connected to the same Wi-Fi network as your computer. If the printer is not on the same network, it will not appear on your list.

How to add your Wi-Fi printer

Windows 11 makes it simple to add devices through its main settings menu.

1. Open the Settings app. You can do this by pressing the Windows key + I on your keyboard or by clicking the Start button and selecting Settings. %%LNK0%%

   

2. In the menu on the left, click Bluetooth & devices.
3. Select Printers & scanners on the right side of the screen.

   

4. Click the Add device button.

   

5. Wait for Windows to search for your printer. When it appears in the list, click Add device.

If your printer does not show up, you can try to add it manually. Note: Installing new drivers or software may require admin privileges on your computer.

1. Click the Add manually button if your printer is not in the list.

   

2. Select the option Add a Bluetooth, wireless, or network discoverable printer.

   

3. Windows will search the network again. If it finds the printer, follow the on-screen prompts to finish.

   

If Windows still cannot find your printer, you may need to download the official software from the manufacturer’s website. If you have the driver files on your computer, you can point Windows to them using the Have Disk… button.

Once the software or drivers are installed, your printer will be ready to use.

Summary

• Ensure your printer and computer are on the same Wi-Fi network.
• Use the Settings menu under Bluetooth & devices to find your printer.
• If the automatic search fails, use the Add manually option.
• Download printer software from the manufacturer if the default Windows drivers do not work.