How to Manage Outlook Calendar Notifications in Windows 11

The new Outlook app in Windows 11 helps you keep track of your emails and meetings. It has a fresh look and many tools to keep you organized.

This app supports subscription management, email forwarding, setting default From address, backing up your mailbox, changing the reading pane, opening a new window for a message, language translations, turning text predictions on or off, switch primary account, sharing a calendar,  changing language, date, and time format, public a calendar, show week numbers in Outlook calendar, deleting your search history, export your search history, add or remove events from emails to your Calendar, switch to dark mode, link preview, sound alerts for notifications, turn on or off notifications when Outlook is closed, and turn on or off incoming email alert sounds.

When you enable notifications in Outlook, you will get alerts for incoming emails, calendar updates, and alerts for documents where you are mentioned.

Why manage notifications?

You can turn off or on specific alerts for notifications for emails, calendar reminders, documents, and mentions. Managing these helps you stay on time for meetings or stops you from being distracted while you work.

What happens when done?

Once you change these settings, your computer will stop or start showing pop-up alerts for your calendar events. This helps you control your focus throughout the day.

How to turn Outlook Calendar reminders on or off

Follow these steps to change your alert settings in the Outlook app.

1. Open the Outlook app from your Start menu or search bar.

2. Click the Settings gear icon located at the top right of the window.

3. In the menu, click General and then select Notifications.

4. Find the Notifications in Outlook section. You can choose to turn sounds on or off here.

Note: This only works if you have Notification in Outlook enabled. If you have trouble getting alerts, check that Outlook notifications are enabled in your Windows Notification settings, make sure Windows Focus settings is turned off, and confirm that Battery Saver is turned off.

5. Once Notification in Outlook is enabled, click the Calendar tile.
6. Toggle the switch to Off to stop alerts, or On to receive them.

7. Click the Save button at the bottom of the screen to finish.

Note: Changing system-level notification settings may require admin privileges if your computer is managed by an organization.

Summary

You can easily control your Outlook calendar alerts by visiting the Settings menu within the app. Turning these on keeps you on schedule, while turning them off removes distractions. Always check your Windows system settings if you are not receiving the alerts you expect.