How to Use Microsoft Print to PDF in Windows

This article explains how to print to PDF and create or transform any document into a PDF file.

In Windows, one can print a document in PDF format from any app with the built-in Microsoft Print to PDF feature.

Previously, Windows came with the Print to Microsoft XPS printer by default. This was Microsoft’s alternative to PDF. However, that didn’t last long, as Microsoft switched to the PDF format using its built-in Microsoft PDF printer virtual printer.

So, to create a PDF format, open the document and select Print. Then, select the built-in Microsoft Print for the PDF printer. It’s that simple!

If the document you wish to print is not in a file format, open the app you want to print or export its data, then go to File ==> Print. You can export data from the app and print it as a PDF. There are many ways to print to PDF in Windows.

If you do not see the built-in Microsoft Print to PDF printer, reinstall it using the link below.

How to reinstall Microsoft Print to PDF printer in Windows 11

How to print to PDF in Windows 11

As mentioned above, one can print or create any document in PDF format using Windows’ built-in Print to the PDF printer.

To do that, follow the steps below:

Depending on the app, you may find the Print function or go to File ==> Print.

When the Print window opens, select the Microsoft Print to PDF under the Select Printer section. Then, click the Print button to save the document in PDF format.

When you click the Print button above, Windows will quickly convert or transform it into PDF format and prompt you to select a location to save the File and a file name you want to save.

Looking at the windows below, you’ll see the File name field, your Documents folder’s default location, and the File Save as type, which will be PDF Document.

Click the Save button, and you’re done.

Next, go to your Documents folder; the printed document should be saved as a PDF file. If you chose another destination to save the File, then go there to find your File.

That should do it!

Conclusion:

• Printing to PDF in Windows is straightforward using the built-in Microsoft Print to PDF feature.
• Users can easily convert documents from any application that supports printing.
• Ensuring the Microsoft Print to PDF option is available is essential for a smooth experience.
• Follow the simple steps outlined to save your documents in PDF format quickly.
• Access your saved PDFs easily from the chosen location on your computer.

With these steps, you can effectively manage your documents and create PDFs whenever needed!